Location: Ottawa, ON (Remote with occasional on-site requirements for meetings and events)
Language: Bilingual in English and French, both written and spoken
Duration: 6-month contract 
Background Check Requirement: Not specified

About the Opportunity
Our client, a national not-for-profit association, is seeking a highly organized and proactive Executive Assistant to support the Office of the President. This is a critical role at the heart of a fast-paced, high-impact environment where your work will directly support senior leadership and national committees.

Working closely with the President and executive team, you will play a central role in ensuring seamless operations, managing priorities, and supporting key governance activities. This is an ideal opportunity for someone who thrives in a dynamic setting, enjoys taking initiative, and values being a trusted partner to leadership.

What’s In It for You
This organization offers a collaborative and mission-driven environment where your contributions are visible and valued. You’ll gain exposure to senior leadership, national-level initiatives, and complex stakeholder coordination. Expect a workplace that values autonomy, professionalism, and a strong sense of teamwork.

Your Responsibilities
• You’ll manage the President’s and Vice-Presidents’ calendars, inboxes, and correspondence, ensuring priorities are aligned and deadlines are met
• In this role, you’ll coordinate travel logistics, accommodations, and expense reporting for senior leadership
• You’ll lead the planning and execution of committee meetings, including materials preparation and on-site logistics
• You’ll collaborate with internal teams and external vendors to organize national events, including the Annual General Meeting
• You’ll support administrative staff, contributing to onboarding and ongoing coordination
• You’ll act as a key liaison with internal stakeholders and external partners, ensuring smooth communication and follow-through

Skills and Qualifications
• 2–4 years of experience in an Executive Assistant role
• Fluency in both English and French, with strong written and verbal communication skills
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Post-secondary education in Office Administration or a related field is preferred

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.