Recruiting Administrator

Calian

Multiple Locations, Multiple Locations

Salary: Information not available

About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

The Recruiting Administrator will support and implement recruiting and marketing initiatives for the Health Recruiting team.

Responsibilities

Consult with the Recruiting Manager to discover staff requirements and specific job objectives
Work with Contract Managers to assemble candidate submission packages for contract employees/ICs being rehired or push through onto a new position
Create and manage job orders in ATS/CMS for contract employees/IC’s being rehired
Assist Recruiters with various duties, such as submitting security clearance requests, creation and cancellation of job orders in ATS/CMS, and assembling candidate submission packages
Assist with conducting ATS/CMS audits on topics such as credentials, job postings, new hires
Assist with preparing and compiling various reports and presentations
Stay informed on the latest recruiting trends, tools, and best practices to enhance hiring strategies and improve candidate experience
Assist with gathering market data and formatting resumes for bid submissions
Participate in recruiting process improvement projects as required
Assist Recruiters in planning and executing effective social media recruitment campaigns that will help attract high caliber candidates
Support recruitment team with creation of social media content
Monitor and analyze the effectiveness of marketing initiatives and making data-driven adjustments to optimize results
Create and maintain central repository of marketing collateral for social media and print advertising
Assist in designing print ads, manage content deadlines, and ensure alignment with publication specifications.
Manage event calendars, coordinate exhibitor registrations, and oversee logistics for in-person and virtual job fairs and conferences, including sourcing promotional materials, coordinating shipping of booth to/from events, and creating marketing content.
Enhance Calian visual presence through branded templates, bilingual content, an expanded image library, and consistent application of branding guidelines, working closely with Calian’s Commercial Team to align efforts and ensure a unified brand voice across all initiatives.

Qualifications

Strong administrative and time management skills
Solid knowledge of managing recruitment initiatives
Familiarity with emerging trends on social media platforms, including LinkedIn, Facebook, and Instagram
Ability to prioritize and complete projects within deadline
Strong verbal and written communication and interpersonal skills
Ability to work independently and with a team
Flexibility and adaptability to changes in technology
Excellent networking abilities
Completion of degree or diploma in SEO, Marketing, Communications, Human Resource Management, Business Administration, and/or another related field
A minimum of 1 year experience in administrative functions
Demonstrated experience in managing and optimizing social media platforms (i.e. LinkedIn, Facebook, etc.) for recruitment and marketing purposes, with a strong understanding of audience engagement strategies and content creation
Experience with HR databases, applicant tracking systems (ATS) and candidate management systems (CMS)
Advanced computer skills (Microsoft Outlook, Word, Excel and PowerPoint)
Experience using Canva is an asset
Bilingual (English/French) preferred

Additional Requirements

Ability to obtain and maintain Government of Canada Secret-level security clearance is required.

Compensation

$55,000 – $60,000

Vacancy

We have 1 available position(s).

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.

Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self!
Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.

During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.
We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
- Do your research on Calian, the department, and team you are looking to join
- Add a cover letter that explains why you are a good fit for this position
- Share a portfolio, personal websites, or links to your professional social media
- In your CV, highlight your key achievements - this is your time to brag
- Include dates! Share the timeline of your experience
- Stand out by tailoring your resume to each position you apply to
- Only apply to roles you’re genuinely interested in and that align to your experience
- Be prepared! Do your research on Calian, the department, and team you are looking to join
- View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
- Prepare a list of questions to ask us
- Dress business casual for your interview (virtual and in person)
- We assess your skills and fit, you assess our fit for you
- We keep you updated and share expectations as we make progress in the recruiting cycle
- Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process

Perks and benefits

Flexible work hours
Robust company-paid benefits
Generous time off package
A balanced approach to work and life
Stock purchase plan
RRSP program*
Work from home options

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

Have questions or want to learn more about us? We would love to hear from you!

rachel.jacques@calian.com

Whenever possible, reach out to a named contact rather than a general inbox - it helps ensure a quicker, more personalized response. If you hit a bounce-back, let us know at

employment.Emploi@cfmws.com

About Calian

For over 40 years, Calian has delivered mission critical solutions when failure is not an option. Trusted worldwide, we empower organizations in critical industries to overcome obstacles, manage risks and drive progress.

Our deep roots in the defence and security community shape who we are—and who we hire. We proudly employ military veterans and support their families by offering meaningful full and part time career opportunities that value their skills, experience and service. From flexible roles that support the realities of military life to pathways that help veterans transition their expertise into civilian careers, we are committed to building a workplace where military families can thrive. Join our team of professionals across Canada as we create solutions that protect lives, strengthen security, foster global connectivity and drive economic progress—making a lasting impact where and when it matters most.

Job Detail