Administrative Associate

Location: Toronto, ON (On-site, 5 days/week)
Language: Strong written and spoken English required
Background Check Requirement: Criminal and credit check required, as well as employment verification. 

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About the Opportunity

Our client, a global leader in the financial services and investment management space, is seeking an Administrative Associate to join their Toronto office. This role is ideal for someone who thrives in a collaborative, people-first environment and enjoys being at the center of day-to-day operations. You will act as the face of the office, supporting both front desk responsibilities and senior leadership while ensuring the workplace runs smoothly.

This is a highly visible position where you will interact with employees across all levels, from new hires to executives. You will play a key role in creating a welcoming and organized office experience, contributing to a culture that values teamwork, professionalism, and strong relationships. This opportunity starts as a contract with strong potential to convert to a permanent role.

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What’s in it for You

Join a workplace known for its inclusive, collaborative culture where everyone is approachable and connected. You will benefit from hands-on mentorship, exposure to senior leaders, and the opportunity to grow your administrative career within a respected organization.

This team values initiative and a roll-up-your-sleeves attitude. You will be encouraged to contribute beyond your core responsibilities and build meaningful connections from day one in a social, supportive environment.

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Your Responsibilities

• You will serve as the first point of contact, greeting visitors and managing front desk operations with professionalism
• You will coordinate meetings, manage calendars, and support scheduling for team members and leadership
• You will handle office operations including mail, deliveries, kitchen upkeep, and supply inventory
• You will assist with meeting logistics including room setup, catering, and light coordination with building security
• You will prepare and format documents, presentations, and internal communications
• You will support general administrative tasks and contribute to special projects as needed

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Skills and Qualifications

• 2+ years of administrative or reception experience in a corporate environment
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent communication skills with a polished and professional demeanor
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
• High attention to detail and ability to manage confidential information
• Reliable and punctual, with a strong sense of accountability

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Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.