Accounting Specialist

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Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Campus Location:

Department:

Remote Type:

Support Staff employees, as defined by the Full-Time Support Staff Collective Agreement, will be given first consideration. 

Note: This is for 1 Regular Full-Time vacancy. This is a hybrid position based in London, Ontario.  This position is deemed a critical vacancy.

Payband: This position is paid at Payband G, $34.60 - $39.93 per hour 

Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m.

Why this Role is Important  

Payment Services plays a vital role within the College’s Finance team, supporting the effective, accurate, and secure processing of both payments and cash receipts across the institution. The team ensures that vendors, customers and employees are transacted with in accordance with established policies, regulatory requirements, and financial controls—enabling the College to operate smoothly and responsibly. As a collaborative and service‑oriented group, Payment Services works closely with departments across the College to provide guidance, resolve inquiries and support financial integrity. By delivering reliable finance operations and continuous improvement, the team helps safeguard public funds, strengthen stakeholder relationships, and contribute to the overall financial health and mission of the College.

Under the supervision of the Manager, Finance Operations, we are seeking an Accounting Specialist who will be responsible for payment settlement processes and performing independent compliance reviews of payments, deposits/receivable transactions and reconciliation of related general ledger accounts. The role supports the integrity of financial operations through internal control review, tax reporting, reconciliation activities, and administration of the Purchasing Card program (P-Card), The incumbent ensures transactions are processed in accordance with college policy, accounting standards, and regulatory requirements.

How You’ll Make an Impact 

Compliance Review

• Perform independent system routed review of payment transactions processed by accounting clerks

• Ad hoc bank transactions/customer deposits approval: Approve deposits or withdrawals for cash/cheque/EFT/wire, POS sale, card/online payments, refund or chargeback”

• Identify trends, control gaps or recurring errors and recommend corrective actions

• Escalate high-risk or non-compliant transactions to the Manager

• Ensure transactions comply with college policy, accounting standards, and regulatory requirements

Payment Processing

• Initiate settlement runs in Workday and Colleague to meet cash requirements, College and departmental deadlines & payee/supplier payment terms

• Monitor and resolve rejected or returned payments

• Respond to positive pay exceptions and banking correspondence

• Coordinate stale-dated cheque review and issuance

• Provides support to the Manager and submits recommendations for improving Payment Services related accounting processes

Tax Reporting

• Prepares commodity tax returns and act as a tax resource for department under the direction of the Manager

• Prepare and review T4A analyses; make corrections to the T4A file throughout the year

Reconciliation & Financial Reporting

• Reconciles Finance Operations general ledger, subledger, clearing and suspense accounts

• Prepares corrective journal entries while monitoring adherence to GAAP (Generally Accepted Accounting Principle) and PSAS (Public Sector Accounting Standards)

• Prepares monthly/quarterly journals

• Prepares year-end working papers with appropriate backup and assist with audit inquires

Purchasing Card Program

• Administers the College’s P-Card program, including creating new cards, cancelling cards, and updating user limits or information

• Assesses user compliance with the P-Card policy and follow up on exceptions

Other duties as assigned

What You’ll Bring 

• 3-year diploma or degree in Accounting, Finance, or related field

• Must be enrolled in an accredited introductory‑level accounting program and progressing toward a professional accounting designation (e.g., CPA)

• Minimum 3 years’ experience in accounts payable and receivable processes, including reconciliation of sub-ledgers and general ledger accounts

• An equivalent combination of education and experience may be considered

• Proven ability to review and analyze financial transactions for compliance with policies, delegated authorities, and accounting standards

• Familiarity with banking processes, including electronic payments, Positive Pay, and cheque/wire administration

• Experience in preparing journal entries, reconciliations, and year-end working papers in accordance with Generally Accepted Accounting Principles (GAAP) or Public Sector Accounting Standards (PSAS)

• Experience with Enterprise Resource Planning (ERP) systems (preferably Workday)

• Experience with commodity tax (HST/GST) and T4A reporting is an asset

• Strong background in internal control review, audit working paper preparation, or financial compliance within a complex or public sector organization

• Demonstrated ability to interpret and apply financial policies, identify process risks, and recommend improvements

• Proven collaboration and communication skills for working with cross-functional teams and external auditors

What This Opportunity Offers 

• Comprehensive Pension & Benefits: Join a defined-benefit pension plan (through the CAAT Pension Plan) that delivers predictable lifetime retirement income, plus dental, disability, travel insurance and extended health coverage. 

• Vacation: Enjoy paid time off and benefit from a scheduled holiday closure that offers additional rest and time with family during the winter season 

• Tuition & Professional Development: Continue your learning journey — eligible employees and their dependents can take select Fanshawe programs or courses at a reduced cost 

• Inclusive, Meaningful Campus environment: Work alongside passionate colleagues in an inclusive culture that values diversity, drives student success, and connects you to the local community and campus life. 

Ready to Apply? 

If you’re ready to make an impact through strong financial stewardship—we’d love to hear from you! Submit your application by the specified closing date.

Fanshawe College uses Workday to manage recruitment and hiring processes.

Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.