Executive Assistant
Location: Ottawa, Ontario, On-site or Hybrid opportunities available
Language: English, strong written and spoken communication required
Job Status: Future Opportunity

About the Opportunity

Altis is building a talent pool of experienced Executive Assistants for upcoming opportunities across Ottawa. Our clients span public sector, financial services, professional services, and non-profit organizations, all seeking trusted professionals who operate as strategic partners to senior leadership and executive teams.

As an Executive Assistant, you play a critical role in enabling leaders to operate at their highest level. You anticipate needs, manage competing priorities, and ensure executives and their teams stay organized, informed, and focused. You are often the central point of coordination, supporting executive priorities, leadership operations, and in some cases, board and governance activities.

What’s in it for You

Joining our talent pool gives you access to Executive Assistant opportunities aligned with your experience, leadership exposure, and career goals. Whether you prefer fully on-site roles or hybrid environments, we connect you with organizations that value professionalism, discretion, and strong executive partnership.

These roles offer exposure to senior leadership, strategic initiatives, and complex organizational environments. Many opportunities include involvement in executive and board-level coordination, professional development, and the opportunity to contribute meaningfully to organizational success.

Your Responsibilities

• You’ll manage complex executive calendars, prioritizing meetings and protecting time aligned with business priorities.
• You’ll coordinate executive meetings, leadership sessions, and events, including preparing agendas, materials, and follow-ups.
• You’ll prepare and review correspondence, presentations, and reports with a high level of accuracy and professionalism.
• You’ll act as a key liaison between executives, internal teams, external stakeholders, and partners.
• You’ll manage travel arrangements, expense reporting, and executive logistics.
• You’ll maintain organized, confidential files, documentation, and executive records.
• You’ll support executive initiatives, projects, and operational priorities.
• You may assist with board and committee coordination, including scheduling, preparing meeting materials, and supporting governance processes.

Skills and Qualifications

• 5+ years of experience supporting senior executives in an Executive Assistant or similar high-level support role.
• Proven ability to manage complex priorities and operate in fast-paced, executive-level environments.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Experience managing executive calendars and coordinating with senior stakeholders.
• Exceptional organizational skills and attention to detail.
• Strong professional judgment, discretion, and ability to handle confidential information.
• Experience supporting board members, executive committees, or governance processes is considered a strong asset.
• An asset to have experience with AI tools or other technical platforms that improve efficiency and workflow.
• Excellent communication skills and a proactive, solutions-oriented mindset.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We partner with top employers across Canada who have strong leadership teams and meaningful opportunities. When you apply with Altis, we take the time to understand your experience, strengths, and career goals. If there’s a strong match, we advocate on your behalf, manage the process, and connect you directly with hiring leaders. We also provide coaching and guidance throughout the process. All of our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.