Location: Toronto, ON (Hybrid, 1 day on-site, 4 days work from home)
Language: Bilingual in English and French, both written and spoken
Background Check Requirement: Criminal background check required

About the Opportunity

This is a great opportunity to join a respected organization in the regulatory sector that plays a vital role in protecting the public and supporting professional standards. As a Bilingual Administrative Assistant, you’ll be part of a collaborative team that values accuracy, communication, and operational excellence.

In this role, you’ll work closely with leaders and cross-functional partners to keep day-to-day operations running smoothly. Your contributions will directly support team efficiency, ensuring information flows seamlessly while maintaining high standards of organization and confidentiality.

What’s in it for You

You’ll join a workplace that values collaboration, continuous learning, and professional growth. This is an environment where your attention to detail and organizational strengths are recognized and where you’ll gain exposure to a variety of stakeholders and processes.

Expect a supportive team culture that prioritizes well-being, encourages curiosity, and empowers you to take ownership of your work while building meaningful administrative expertise.

Your Responsibilities

• You’ll act as a key point of contact, responding to inquiries and supporting day-to-day team operations
• You’ll prepare correspondence, reports, and presentation materials to support internal and external communications
• You’ll coordinate information flow by liaising with internal stakeholders and external partners
• You’ll manage records and maintain SharePoint systems, ensuring file structures and access permissions are accurate and compliant
• You’ll support financial processes by reviewing and submitting invoices and requisitions for processing

Skills and Qualifications

• 3+ years of experience in an administrative or coordination role, ideally in a professional or regulatory environment
• Post-secondary education in business administration or a related field
• Strong bilingual communication skills in English and French, both written and verbal
• Advanced proficiency in MS Office, Adobe Acrobat, and collaboration tools such as SharePoint and Webex
• Excellent organizational skills with a strong attention to detail and ability to manage competing priorities
• Proven ability to communicate clearly, maintain confidentiality, and solve problems effectively

Note from the Hiring Manager

“We’re looking for someone who takes pride in keeping things organized and running smoothly, and who enjoys being a reliable partner to their team.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.