Location: Toronto, ON (Hybrid, 4 days on-site, 1 day remote)
Language: Strong written and verbal communication skills in English are required
Background Check Requirement: Criminal background check required

About the Opportunity

Our client, a dynamic organization within the financial services sector, is seeking an Administrative Assistant to support a senior leader and a small, high-performing team. This is a unique opportunity to step into a role where you can build structure, create systems, and make a meaningful impact on how the team operates day to day.

Working closely with a sales-focused leader and research professionals, you will play a key role in keeping priorities organized, strengthening client follow-up processes, and ensuring seamless coordination across activities. If you thrive in an environment where independence, initiative, and attention to detail are valued, this role offers the chance to truly shape how work gets done.

What’s In It for You

You will join a collaborative, people-first environment where your contributions are visible and valued. This is a workplace that encourages autonomy while offering the support needed to succeed.

You will gain exposure to financial services operations, client interaction, and executive-level support, all while developing systems that improve efficiency and workflow. The organization also offers competitive compensation, benefits eligibility after three months, and a culture that respects balance and accountability.

Your Responsibilities

• You’ll manage a busy and evolving calendar, ensuring meetings, travel, and priorities are well coordinated
• You’ll organize and maintain client communications, tracking follow-ups and supporting relationship management
• You’ll download, organize, and maintain data in Excel, ensuring files are structured and accessible
• You’ll support administrative operations, including expenses and invoices
• You’ll coordinate meetings and prepare materials, ensuring all logistics run smoothly
• You’ll help build systems and processes that improve organization and efficiency across the team

Skills and Qualifications

• 2 to 4 years of progressive administrative experience, ideally within financial services
• Must have completed a post-secondary degree or diploma
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, and PowerPoint
• Highly organized with strong attention to detail and follow-through
• Ability to work independently and take initiative in a fast-paced environment
• Strong written and verbal communication skills
• Excellent client service skills
• Comfortable managing multiple priorities and adapting to changing needs
• Must be highly organized and detail-oriented

Note from the Hiring Manager

“We’re looking for someone who can come in with a fresh perspective, build structure, and help us stay connected with our clients in a more intentional way.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.