Location: Ontario (Hybrid/3 days On-site)
Employment Type: Full-Time Permanent

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About the Opportunity

An established professional services organization is seeking a Proposal Writer to support high-impact business development and client growth initiatives. This role is responsible for developing compelling pitch materials, proposals, and credentials in response to RFPs, RFQs, RFIs, and other new business opportunities.

The Proposal Writer will play a key role in shaping strategic messaging, managing proposal processes end-to-end, and collaborating with cross-functional teams to deliver high-quality, client-focused submissions. This is an excellent opportunity for a detail-oriented writer who thrives in fast-paced, deadline-driven environments and enjoys translating complex information into clear, persuasive content.

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Key Responsibilities

Proposal Development & Strategy

• Lead the development of pitch, proposal, and credentialing materials across multiple practice areas and industries
• Participate in go/no-go and strategy meetings, contributing insights and recommendations
• Conduct research on prospective clients and opportunities to inform tailored submissions
• Develop win themes, differentiators, and overall proposal strategies
• Provide recommendations on content structure, format, and positioning

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Project Management

• Manage the full proposal lifecycle from initiation to submission
• Establish timelines, workback schedules, and ensure alignment across stakeholders
• Track opportunities and maintain proposal documentation and internal libraries
• Coordinate with internal teams to gather required inputs and ensure timely delivery

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Content Development

• Write, edit, and tailor compelling proposal content aligned with client needs
• Adapt existing materials to suit specific opportunities and contexts
• Collaborate with subject matter experts and internal stakeholders to gather information
• Ensure consistency in messaging, tone, and alignment with organizational branding

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Finalization & Submission

• Edit and proofread materials for clarity, accuracy, and compliance with submission requirements
• Ensure all documents meet quality standards and branding guidelines
• Coordinate submission processes, including online and hard copy delivery where required
• Take ownership of the final product, ensuring high-quality, timely delivery

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Post-Submission & Continuous Improvement

• Support tracking, reporting, and follow-up on submitted proposals
• Participate in internal and external debriefs to identify areas for improvement
• Update proposal content, templates, and knowledge repositories
• Contribute to broader business development initiatives, including legal directory submissions, experience lists, and client development materials

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Qualifications & Experience

• Post-secondary degree or diploma, or equivalent professional experience
• Minimum 5 years of proposal writing, business development writing, or research experience, preferably within a professional services environment
• Proven experience managing proposals end-to-end, including strategy, writing, and submission
• Experience working with sales teams and subject matter experts
• Strong proficiency in Microsoft Office Suite
• Exceptional writing, editing, and storytelling abilities with a focus on persuasive, client-centric content
• Strong project management and organizational skills with the ability to manage multiple deadlines in a fast-paced environment
• Excellent interpersonal and communication skills, with the ability to collaborate across all levels of an organization
• High attention to detail and strong analytical thinking skills
• Ability to handle confidential information with discretion
• Self-motivated, proactive, and results-driven with a hands-on approach

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What’s in it for You

This role offers the opportunity to work on high-profile business development initiatives within a collaborative, fast-paced professional services environment. The position provides exposure to strategic pursuits, client engagement strategies, and cross-functional collaboration across multiple business areas.

It is an ideal opportunity for a skilled writer looking to combine creativity with strategy while contributing to business growth and client success.

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Why Partner with Altis Recruitment

If you’ve never worked with a recruitment agency before, Altis Recruitment makes the process seamless. We partner with top employers across Canada, with each opportunity vetted by our team.

When applying through Altis, candidates receive personalized support throughout the hiring process, including resume guidance, interview preparation, and direct advocacy with the hiring manager. Our goal is to ensure alignment between candidate strengths and employer needs.

All services provided by Altis are at no cost to candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.