Job Type: Contract – 3 months (Potential to convert to permanent)
Location: Markham (Hybrid, 1 to 2 days on-site per week)
Language: English, advanced proficiency in both written and spoken communication
Background Check Requirement: Satisfactory Criminal Records Check including Vulnerable Sector Screening and pre-employment medical required

About the Opportunity
Our client, a well-established non-profit organization in the child and youth services sector, is seeking an Executive Assistant to support a senior executive leader. This role plays a critical part in enabling strategic priorities that directly impact children, youth, and families across Ontario. You will work closely with executive leadership and cross-functional teams to ensure seamless coordination, governance, and delivery of key initiatives.

This is more than a traditional executive support role. It is an opportunity to act as a trusted partner, bringing structure, clarity, and momentum to complex projects and executive priorities. If you thrive in fast-paced, mission-driven environments and are passionate about making a meaningful difference, this role offers both challenge and purpose.

What’s in it for You
Join a purpose-driven organization that values collaboration, compassion, and continuous improvement. You will benefit from a flexible hybrid work model, a supportive leadership team, and opportunities to grow your skills in project management and executive operations. This is a workplace that prioritizes employee well-being, encourages innovation, and fosters a culture of trust and accountability.

Your Responsibilities

• You’ll act as a strategic partner to the executive, managing complex calendars, priorities, and information flow
• In this role, you’ll lead end-to-end project coordination, tracking milestones, risks, and deliverables across teams
• You’ll prepare executive-level materials including briefings, reports, and presentations to support decision-making
• You’ll coordinate governance activities, including board and committee meetings, agendas, and action tracking
• You’ll oversee financial and administrative processes such as expense tracking, procurement coordination, and contract routing
• You’ll drive proactive communication and ensure alignment across stakeholders on key initiatives

Skills and Qualifications

• 5+ years of executive-level administrative experience, ideally within healthcare, non-profits, or multi-stakeholder environments
• Strong project management capabilities with experience using tools such as Asana, MS Planner, or Smartsheet
• Advanced proficiency in Microsoft 365, including Excel for data tracking and reporting
• Experience supporting financial processes, budgets, or procurement activities
• Exceptional organizational, communication, and problem-solving skills
• Proven ability to handle confidential information with discretion and sound judgement

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

 

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.