Legal Administrative Assistant

Location: Ottawa, ON, Hybrid, approximately 3 to 4 days on-site
Language: Strong written and verbal communication skills in English are required
Background Check Requirement: Criminal background check and professional references required

About the Opportunity

Our client, a well-established law firm in Ottawa, is seeking a detail-oriented and people-focused Administrative Assistant to support a collaborative personal injury team. This role is ideal for someone who enjoys balancing client interaction with behind-the-scenes coordination, helping ensure both clients and internal teams feel supported and informed.

You will work alongside lawyers, clerks, and administrative staff in a collegial, fast-paced environment where strong communication and organization are highly valued. While the role sits within a legal team, the day-to-day focus is on administration, client intake, and team coordination rather than legal-specific work. Training will be provided to set you up for success.

What’s In It for You

You will join a workplace that values collaboration, professionalism, and a supportive team dynamic. This is an opportunity to build your career in a respected professional environment, with exposure to legal operations and potential for growth into more specialized or coordinator-level responsibilities over time.

The organization fosters a friendly and inclusive culture, offering team events, mentorship, and a work environment that values balance and open communication.

Your Responsibilities

• You will provide day-to-day administrative support to a team of legal professionals, ensuring smooth operations

• You will support with client intake by handling incoming calls, gathering information, and directing inquiries appropriately

• You will open, maintain, and close client files, ensuring documentation is accurate and well-organized

• You will coordinate meetings and internal logistics, including scheduling, room setup, client communication, and documentation.

• You will support billing, docketing, and expense tracking processes

• You will assist with general office coordination, helping maintain an organized and efficient workspace

Skills and Qualifications

• 3+ years of administrative experience, ideally within a professional services environment

• Strong communication and interpersonal skills, with the ability to handle sensitive conversations with empathy

• Highly organized, with strong attention to detail and document management skills

• Comfortable working in a fast-paced environment and managing competing priorities

• Proficiency in Microsoft Office and general administrative tools

• Legal or personal injury experience is an asset but not required

Note from the Hiring Manager

“We’re looking for someone who takes pride in being the go-to person for keeping things organized and running smoothly, and who enjoys supporting both clients and colleagues in meaningful ways.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.