Executive Assistant, Legal

Location: Calgary, Alberta (Hybrid)
Language: English, strong written and verbal communication required
Background Check Requirement: Police Information Check required prior to employment

About the Opportunity

Our client, a respected public sector regulatory organization within the financial services space, is seeking an experienced Assistant to the Director’s Office, Enforcement to provide senior-level administrative support within a highly collaborative and fast-paced team environment.

In this role, you will support senior leadership responsible for overseeing investigations and enforcement activities that help maintain fairness, transparency, and trust in Canada’s capital markets. Working closely with directors, legal counsel, and operational leaders, you will play a critical role in ensuring the team operates efficiently while managing sensitive information with professionalism and discretion.

What’s in it for You

This is an opportunity to work within a mission-driven organization where the work has real impact on the integrity of financial markets. You will collaborate with highly experienced legal and regulatory professionals while gaining exposure to complex enforcement operations and executive-level decision making.

The organization offers a hybrid work environment and a strong culture that values collaboration, professionalism, and continuous improvement. Employees benefit from strong mentorship, professional development opportunities, and a workplace that recognizes the importance of balance and community engagement.

Your Responsibilities

• You will proactively manage complex calendars, coordinating meetings and resolving scheduling conflicts for senior leadership.
• In this role, you will prepare and review correspondence, reports, and documentation to ensure accuracy and compliance with internal standards.
• You’ll coordinate internal and external meetings, ensuring leadership is prepared with agendas, presentations, and supporting materials.
• You will draft, edit, and proofread correspondence, presentations, and reports while maintaining a high level of confidentiality.
• You’ll develop reports, statistics, and complex spreadsheets to support leadership reporting and operational oversight.
• You will recommend improvements to administrative processes to enhance efficiency, consistency, and risk management.

Skills and Qualifications

• 10+ years of progressive administrative experience in a fast-paced professional environment, including at least 4 years supporting senior leadership.
• Legal assistant or administrative assistant diploma, or equivalent experience.
• Advanced proficiency with MS Word, Excel, PowerPoint, Outlook, Adobe, SharePoint, and Visio.
• Demonstrated ability to manage multiple priorities while remaining organized and adaptable.
• Strong written communication skills with experience drafting professional correspondence and reports.
• Proactive problem-solving skills and the ability to anticipate the needs of senior leaders.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.