Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.
Your Opportunity
As a Project Coordinator, you will play a key role in supporting the successful delivery of projects by working closely with Project Managers and engineering teams. You will be responsible for managing project documentation, coordinating team activities, and overseeing financial tracking and reporting. This is a dynamic role for someone who thrives in a fast-paced, collaborative environment and is passionate about contributing to impactful building projects.
Your Key Responsibilities
Collaborate with Project Managers and multidisciplinary engineering teams to support project execution.
Manage all aspects of document control, including tracking submissions, maintaining version control, and organizing project files.
Assist with financial management, including: - Budget tracking and updates
Estimate to completion (ETC) analysis
Invoicing coordination
Financial reporting and variance analysis
Coordinate and document project meetings, including scheduling, minute-taking, and follow-up on action items.
Support the preparation of project deliverables and submission packages.
Track Requests for Information (RFIs), responses, and team inputs.
Ensure compliance with internal project management frameworks and client requirements.
Facilitate communication between internal teams and external stakeholders.
Assist with permit applications and project documentation for regulatory approvals.
Contribute to business development efforts, including proposal support and marketing materials.
Your Capabilities and Credentials
Strong organizational and time management skills with the ability to manage multiple priorities.
Excellent communication skills, both written and verbal.
Detail-oriented with a proactive approach to problem-solving.
Skilled in coordinating across multidisciplinary teams and managing complex documentation workflows.
Familiarity with project financials and reporting tools.
Proficient in Microsoft Office Suite (Excel, Word, Outlook), Bluebeam, and project management platforms.
Experience with document control systems and construction administration processes.
Knowledge of building construction systems and terminology is an asset.
Familiarity with Ontario AFP and P3 procurement processes is a plus.
Understanding of clinical and engineering terminology is an asset.
Education and Experience
Bachelor’s degree in Architecture, Engineering, or a related field.
Minimum 5 years of experience in project coordination or project management support roles.
LEED Green Associate or LEED AP preferred.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
Pay Range:
• Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$61,900.00 - $86,700.00 Annually
Primary Location: Canada | ON | Toronto
Organization: 1400 Buildings-CA Ontario GTA-Toronto ON
Employee Status: Regular
Business Justification: New Position
Travel: No
Schedule: Full time
Job Posting: 13/03/2026 03:03:07
Req ID: 1004859
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
Jason Cain
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Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.
At Stantec, we pride ourselves on our commitment to building communities. As an extension of that commitment, we believe that our nation is our community—and Veterans and their families are an important part of that community. We are committed to welcoming members of the Veteran’s and military communities into our workforce, and we are dedicated to growing our work for defense communities in Canada, the US, and abroad.
We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
We believe in the long-term success of military-connected individuals, and we hope you will join us in your next career move.