Location: Carp, Ontario (On-site)
Language: English, written and spoken
Background Check Requirement: Not required

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About the Opportunity

Our client, a growing organization in the construction and field services sector, is looking for a detail-oriented Bookkeeper and Office Administrator to play a central role in keeping both the financial operations and the office running smoothly. Reporting to the Vice President, you will manage the full scope of day-to-day bookkeeping while also acting as the operational hub for a small, collaborative office team.

This is a unique opportunity to take ownership of a role that blends finance, operations, and administration. You will support a team of approximately 15 to 20 field staff, coordinate closely with an external accounting firm, and ensure the office operates efficiently day to day. If you enjoy working independently, managing multiple priorities, and being the person others rely on to keep things organized, this role offers both variety and impact.

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What’s in it for You

• Join a small, collaborative team where your work has visible impact across the organization

• Work in a relaxed and supportive office environment that values autonomy and trust

• Gain exposure to multi-entity bookkeeping and collaborate directly with senior leadership and external accountants

• Enjoy comprehensive benefits including extended health, dental, vision care, and disability coverage

• Flexible working hours within the office schedule, allowing you to manage your day effectively

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Your Responsibilities

• You’ll manage day-to-day bookkeeping across multiple entities, including journal entries, reconciliations, and financial record maintenance in QuickBooks

• In this role, you’ll administer biweekly payroll for both hourly and salaried employees, ensuring accuracy and timely processing

• You’ll oversee accounts receivable activities including invoice preparation, billing communication with clients, and collections tracking

• You’ll coordinate financial processes such as HST filings, T4 preparation, WSIB reporting, and supporting year-end and audit activities

• You’ll ensure the office runs smoothly by managing supplies, coordinating travel and lodging for field staff, and supporting general office operations

• You’ll work closely with the external accounting firm and internal leadership to prepare financial reports and support monthly close activities

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Skills and Qualifications

• 2+ years of bookkeeping or accounting experience in a small business or multi-entity environment

• Strong understanding of core accounting principles including accounts payable, receivable, reconciliations, and payroll

• Hands-on experience with QuickBooks and strong proficiency with Microsoft Excel and the MS Office suite

• Exceptional attention to detail and strong organizational skills with the ability to manage multiple priorities independently

• Clear and professional written and verbal communication skills

• A reliable and proactive approach, with the ability to maintain confidentiality and manage sensitive financial information

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Note from the Hiring Manager

"We’re looking for someone who enjoys taking ownership of their work and being the person the team can rely on. This role is important to keeping both the office and our financial processes running smoothly."

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Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.