Location: Toronto, Ontario (Hybrid, 3 days on-site)

Language: Bilingual required, English and French spoken; French written not required

Background Check Requirement: Required
Salary: $56,00-$69,000

 

About the Opportunity

Our client, a national membership-based professional organization, is seeking an Events Coordinator to support the delivery of impactful conferences, educational events, and member engagement initiatives across Canada. This role sits within a collaborative Events Management team that plays a key role in attracting, retaining, and engaging members through high-quality event experiences.

In this fast-paced and service-driven environment, you will work closely with colleagues, volunteers, vendors, and stakeholders to coordinate events from planning through execution. The team values accountability, professionalism, and a strong member-first mindset. This is an excellent opportunity for someone who enjoys organizing complex logistics, building relationships, and contributing to meaningful events that connect professionals across the country.

 

What’s in it for You

• Exposure to national conferences and high-visibility member events
• A collaborative and supportive team culture that values professionalism and accountability
• Opportunities for travel across Canada and hands-on event execution experience
• The chance to grow your career in events while working with volunteers, sponsors, and industry leaders
• Competitive compensation including performance-based incentives

 

Your Responsibilities

• You will coordinate end-to-end event logistics, including venue sourcing, speaker coordination, registration management, and onsite event execution.
• In this role, you will support speaker logistics, including travel arrangements, accommodations, ground transportation, and onboarding.
• You will oversee event registration platforms, monitor attendee flow, and ensure a seamless guest experience during events.
• You will track event-related expenses, coordinate invoice processing, and monitor budgets to ensure events remain within approved financial parameters.
• You will collaborate with internal teams, volunteers, sponsors, and suppliers to ensure successful event delivery and strong stakeholder relationships.
• You will maintain accurate records including contracts, agendas, communications, and event documentation, while contributing to post-event evaluations and improvement recommendations.

 

Skills and Qualifications

• 3+ years of experience in event coordination or event administration, ideally supporting conferences or professional events
• Bilingual communication skills, English and French spoken, with the ability to interact with members and volunteers in both languages
• Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment
• Experience coordinating in-person events, logistics, and vendor relationships
• Intermediate proficiency with MS Office and CRM or event management platforms
• A proactive mindset with strong attention to detail and the ability to adapt quickly to changing event requirements

 

Note from the Hiring Manager

“We’re looking for someone who is organized, proactive, and not afraid to roll up their sleeves. Events can be fast-paced, but they are incredibly rewarding, and we want someone who takes pride in delivering exceptional experiences for our members.”

 

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.