Location: London, Ontario (On-site)
Language: English, strong written and spoken communication required
Duration: 11-week contract to start, with potential for extension
Background Check Requirement: Enhanced criminal background check required

About the Opportunity

Our client, a respected non-profit organization dedicated to supporting children, families, and the broader community, is seeking an experienced Executive Assistant to support their Human Resources leadership team. This is an opportunity to contribute to meaningful work while helping a busy department stay organized, efficient, and connected.

In this role, you will work closely with the Senior Director of Human Resources and a small, collaborative HR team that includes supervisors and consultants. You will play an important role behind the scenes by managing schedules, coordinating meetings, preparing materials, and ensuring day to day administrative processes run smoothly in a people focused environment.

What’s In It for You

• Join a supportive, friendly team known for its welcoming and collaborative culture

• Gain valuable experience supporting HR leadership within a well-established non-profit organization

• Work in a meaningful environment where the work directly supports families and communities

• Accessible workplace location, easily reached by public transit or car

• Opportunity to build experience in HR processes, reporting, and internal systems

Your Responsibilities

• You’ll manage the Senior Director’s calendar, coordinating meetings, prioritizing requests, and resolving scheduling conflicts

• In this role, you’ll prepare agendas, reports, correspondence, and meeting packages for HR leadership

• You’ll capture accurate meeting minutes for committees and leadership discussions, including workload committee meetings

• You’ll support HR operations by coordinating interview schedules, assisting with recruitment packages, and maintaining documentation

• You’ll help maintain filing systems and update HR information across internal platforms such as HRIS systems and SharePoint

• You’ll pull reports and assist with administrative tracking related to HR activities and training initiatives

Skills and Qualifications

• 5+ years of administrative assistant experience, ideally supporting senior leaders or HR teams

• Post-secondary education in office administration, human resources, or a related field

• Strong keyboarding skills, with the ability to type quickly and accurately

• Proficiency in Microsoft Office, particularly Word and Excel

• Experience with HRIS systems or platforms such as BambooHR is considered an asset

• Knowledge of SharePoint and strong document management skills preferred

• Excellent organization, discretion, and communication skills with the ability to manage multiple priorities

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.