Competition # : 48017
Department: Government of Nova Scotia
Location: Multiple Locations
Type of Employment: Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date: 04-Mar-26 (Applications are accepted until 11:59 PM Atlantic Time)
A strong public service is built on employees who are engaged, forward‑thinking, inspired, and committed. We are seeking a diverse group of Executive Administrative Coordinators to provide exceptional administrative support to Ministers, Deputy Ministers, and/or Associate Deputy Ministers. In this key role, you will serve as a trusted partner to the department’s senior leadership, contribute fully as a member of the executive support team, and help foster a collaborative and positive work environment.
If you inspire trust and confidence, know how to exercise sound judgement, diplomacy and have superior time management and organizational skills, this opportunity might be just what you are looking for!
This position is responsible for leading and coordinating a wide range of activities that support the efficient and effective operation of the departments Executive Office. The role involves liaising with partners, building productive relationships, and planning and coordinating initiatives that advance departmental programs and services. Through this work, the position helps support the successful delivery of programs and services.
The Executive/Senior Executive Administrative Coordinator must demonstrate strong leadership, exceptional interpersonal skills, and the ability to exercise independent judgment and sound decision‑making in support of the Office of the Minister, Deputy Minister, and/or Associate Deputy Minister. Drawing on effective prioritization and time‑management abilities, you will ensure timely and appropriate responses to all verbal and written communications, manage and coordinate appointments and meetings, support workload planning, and collaborate closely with other executive administrative staff.
Completion of a recognized office administration program and several years of experience in senior administrative positions with progressive levels of responsibility.
Excellent judgement and ability to prioritize multiple priorities under tight deadlines is required. The successful applicant will possess strong teamwork and collaboration skills as part of an integrated administration team.
Excellent communication skills are necessary to liaise with external/internal partners and the public. Must have a high degree of professionalism, tact, diplomacy and consistently exercise discretion and confidentiality in managing correspondence and information. Successful applicants must maintain composure in stressful situations.
Strong attention to detail is critical in this role with a particular focus on proofreading, punctuation and grammar skills. Must understand the political and bureaucratic significance of issues and documents dealt with by the department, and exercise sound judgement in alerting the Minister/Deputy Minister/Associate Deputy Minister to critical information. Proficiency with MS Office and Outlook (or similar email system) is required.
Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Outcome Focus, Effective Interactive Communication, Teamwork and Collaboration, and Intercultural and Diversity Proficiency.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Equivalencies which may be considered include, but are not limited to, several years of progressive experience in an administrative role leading to the support of senior officials.
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Please note this competition will be used to fill permanent and term employment opportunities throughout the Government of Nova Scotia.
Pay Grade: EC 06 - EC 07
Salary Range: $2,217.93 - $3,049.66 Bi-Weekly *Rates as per April 1, 2026
The salary rates include an economic adjustment that has been approved. These rates are effective April 1, 2025. Implementation in our HR system will occur on March 5, 2026. Until then, the current rates will apply. Employees hired during this period will receive retroactive pay adjustments in accordance with the applicable policies.
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application. We are committed to providing an inclusive and accessible recruitment process.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation at any stage of the recruitment process, please inform the person contacting you for an assessment or interview, or reach out to us directly at competitions@novascotia.ca.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
Email: competitions@novascotia.ca
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