Location: Ottawa, ON, fully on-site
Language: Strong written and verbal English required, bilingualism in French is an asset
Duration: Temp to Perm, part-time, Monday to Friday, 8:00am to 1:00pm
Background Check Requirement: Criminal record check required

About the Opportunity

Our client, a leading organization in the facilities management industry, is seeking a dependable and detail-oriented Mailroom Coordinator to support daily business center operations within a corporate office environment. This is a hands-on role that plays a critical part in keeping mail, shipping, and supply processes running smoothly.

You will work closely with the Facilities Manager and a collaborative on-site team, ensuring that packages, supplies, and important documents are handled accurately and efficiently. This role is ideal for someone who enjoys staying active, takes pride in organization, and thrives in a structured, service-focused environment.

What’s In It for You

You will join a stable, professional workplace with free on-site parking and consistent weekday hours.

You will receive hands-on training and cross-training opportunities, including occasional reception coverage, in a culture that values reliability, teamwork, and client service.

Your Responsibilities

• You’ll triage, sort, and distribute daily mail and packages to the appropriate business lines.
• You’ll prepare outgoing shipments, generate labels, update tracking information, and coordinate with courier vendors.
• You’ll maintain supply inventory, ensuring office and printer supplies are replenished proactively.
• You’ll manage shared inbox inquiries using Outlook and respond to internal requests in a timely manner.
• You’ll support health and safety inspections and maintain organized, compliant mailroom operations.

Skills and Qualifications

• 1 to 3 years of experience in a mailroom, shipping and receiving, records management, or similar hands-on support role.
• Comfortable with light physical tasks, including lifting up to 10 lbs.
• Strong organizational skills and the ability to prioritize tasks independently.
• Proficiency in Outlook, Microsoft Excel, and Microsoft Teams.
• Customer-focused mindset with professional communication skills.

Note from the Hiring Manager

“We’re looking for someone who takes ownership of their work, stays organized under pressure, and genuinely enjoys being part of a team that supports others every day.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.