Administrative Assistant

Location: Toronto, Ontario, On-site or Hybrid opportunities available
Language: English, strong written and spoken communication required
Job Status: Future Opportunity

About the Opportunity

Altis is building a talent pool of experienced Administrative Assistants for upcoming opportunities across Toronto. Our clients span public sector, financial services, professional services, and non-profit organizations, all looking for reliable, detail-oriented professionals who keep teams organized and moving forward.

As an Administrative Assistant, you are often the person who keeps everything running smoothly. You will work closely with leaders, departments, and cross-functional teams, supporting daily operations and ensuring communication, scheduling, and documentation are handled with care and precision.

What’s in it for You

Joining our talent pool gives you access to a range of opportunities that match your experience and career goals. Whether you prefer a fully on-site role or a hybrid schedule, we connect you with organizations that value professionalism, collaboration, and growth.

You will gain exposure to different industries, leadership styles, and team environments, all while building your administrative skill set. Many of our placements offer mentorship, professional development, and the chance to contribute meaningfully to team success.

Your Responsibilities

• You’ll manage calendars, coordinate meetings, and support scheduling for leadership and teams.

• You’ll prepare correspondence, reports, and documentation with accuracy and attention to detail.

• You’ll maintain organized filing systems, both digital and physical.

• You’ll support internal and external communication, acting as a key point of contact.

• You’ll assist with data entry, expense processing, and general office coordination.

Skills and Qualifications

• 1+ year of previous experience in an Administrative Assistant or similar support role.

• Strong organizational skills and the ability to manage competing priorities.

• Proficiency in Microsoft Office, including Word, Excel, Outlook, and SharePoint.

• Experience using SharePoint for document management and collaboration.

• An asset to have experience with AI tools or other technical platforms that improve efficiency and workflow.

• Professional communication skills, both written and verbal.

• A proactive, team-oriented approach with strong attention to detail.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.