Location: Toronto, Ontario, On-site 5 days per week with flexibility

Language: Exceptional written and verbal communication skills in English

Background Check Requirement: Credit and Criminal Record Check required
Salary: $100,000-$115,000 plus bonus

 

About the Opportunity

Our client, a leading private equity real estate investment firm, is seeking an experienced Executive Assistant to support the Chief Capital Officer and collaborate closely with the Capital team. This is a high-impact role at the heart of a fast-paced, performance-driven environment where discretion, precision, and professionalism are essential. You will act as a trusted partner, managing complex priorities and serving as a key liaison between the executive, board members, investors, and internal stakeholders. If you thrive in both structured and evolving environments and take pride in delivering exceptional executive support, this opportunity offers meaningful exposure and influence.

 

What’s in it for You

You will join a collaborative, high-performing team that values ownership, accountability, and mutual respect. This organization offers competitive compensation of $115,000 plus bonus, three weeks of vacation, and a two-week office closure during the holidays. You will gain direct exposure to executive leadership and board-level operations, while contributing to a culture that values professionalism, integrity, and continuous improvement.

 

Your Responsibilities

• You’ll manage a complex, high-volume calendar, prioritizing shifting demands and ensuring alignment across executive and board activities.
• You’ll coordinate board meetings, investor materials, town halls, and C-suite scheduling related to board cycles.
• You’ll oversee travel arrangements, expense management, invoice processing, and tracker maintenance with precision.
• You’ll prepare high-quality presentations and materials, leveraging advanced PowerPoint and MS Office skills.
• You’ll act as a confidential liaison with internal teams, investors, and external stakeholders, exercising sound judgment at all times.

 

Skills and Qualifications

• 7+ years of experience supporting C-level executives in fast-paced environments.
• Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.
• Proven expertise in complex calendar management and board coordination.
• Strong organizational skills with exceptional attention to detail.
• Mature, reliable, and proactive approach, with the ability to manage last-minute requests calmly and effectively.
• Experience in financial services, investment, real estate, legal, insurance, or banking environments is an asset.

 

Note from the Hiring Manager

“We’re looking for someone who thrives under pressure, brings structure to complexity, and becomes a trusted partner I can rely on when priorities shift quickly.”

 

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

 

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.