Executive Assistant (Contract)

Location: Oakville, ON (Hybrid, minimum 3 days on-site)
Language: English, required for both written and verbal communication
Duration: Up to 6 months 

About the Opportunity

This is an opportunity to step into a senior-level Executive Assistant role supporting two leaders within a public sector organization that plays a meaningful role in the community. You will be trusted to manage complex priorities, anticipate needs, and act as a key connector between leadership and internal and external stakeholders.

Working closely with senior management, you will bring structure, discretion, and calm to a fast-paced environment. Your work will directly support organizational effectiveness, ensuring leaders stay focused, informed, and well-prepared to deliver on their mandates.

What’s In It for You

You’ll join a collaborative, professional workplace that values organization, trust, and accountability. This role offers exposure to senior leadership, variety in day-to-day responsibilities, and the chance to make an immediate impact.

Your Responsibilities

• You’ll manage complex, high-priority calendars, meetings, and shifting schedules for senior leaders.
• In this role, you’ll serve as the primary point of contact for internal and external stakeholders, exercising professionalism and discretion at all times.
• You’ll draft, format, and proofread correspondence, reports, presentations, and briefing materials.
• You’ll prepare meeting agendas, take minutes, track action items, and follow up on deadlines.
• You’ll maintain confidential records and documentation in line with corporate and privacy standards.
• You’ll support event planning, team activities, and ad hoc research to fill information gaps.

Skills and Qualifications

• 5+ years of experience in a senior-level administrative, Executive Assistant, or Senior Administrative Assistant role.
• Proven experience supporting senior leaders, managing complex calendars, and competing priorities.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong written communication, editing, and document preparation skills.
• High level of discretion, organization, and time management.
• Flexible, proactive, and comfortable working with senior leadership in a dynamic environment.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.