A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the world.
If you’re looking for a career that moves, join our team of professionals passionate about the future of transportation.
Your Opportunity
As an Information Management (IM) Coordinator, you will play a key role in supporting the successful delivery of projects and operation of the department by working closely with Project Managers and engineering teams. You will be responsible for managing project documentation, setting up and administering collaboration platforms and systems, and interfacing with project team members internal and external to Stantec. You will provide day-to-day operational support as well as education, guidance, and advice on IM best practices. This is a dynamic role for someone who thrives in a fast-paced, collaborative environment and is passionate about contributing to a wide range of impactful projects and other initiatives.
Your Key Responsibilities
Collaborate with Project Managers and multidisciplinary engineering teams to support project execution.
Develop and maintain IM standard operating procedures (SOPs) and workflows to support consistent and compliant information practices at project and/or organizational level.
Develop tools and workflows to support efficient transmittal, retrieval and management of project files, data or other information (including use of automations) to suit project needs.
Manage all aspects of document control, including transmittals, tracking QC processes, tracking submissions, maintaining version control, and organizing project files.
Guide project teams in working according to IM requirements.
Set up and administer collaboration / document management platforms.
Support the preparation of project deliverables and submission packages.
Track Requests for Information (RFIs), responses, and team inputs.
Ensure compliance with internal project management frameworks and client requirements.
Facilitate communication between internal teams and external stakeholders.
Strong organizational and time management skills with the ability to manage multiple priorities.
Excellent communication skills, both written and verbal.
Detail-oriented with a proactive approach to problem-solving.
Skilled in coordinating across multidisciplinary teams and managing complex documentation workflows.
Proficient in Microsoft Office Suite (Excel, Word, Outlook), Microsoft Power Platform, and collaboration / document management software (SharePoint, ProjectWise, Autodesk Construction Cloud, etc.).
Experience with document control systems and construction administration processes.
Familiarity with Ontario AFP and P3 procurement processes is a plus.
Understanding of engineering terminology is an asset.
Education and Experience
Bachelor’s degree in Information Management, Engineering, or a related field.
Minimum 10 years of experience in information management coordination or project management support roles.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible
Pay Range:
• Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$62,900.00 - $91,200.00 Annually
Primary Location: Canada | ON | Ottawa
Organization: 1605 Transpt-CA Ontario GTA-Ottawa ON
Employee Status: Regular
Business Justification: New Position
Travel: No
Schedule: Full time
Job Posting: 25/02/2026 05:02:57
Req ID: 1004075
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
Jason Cain
Whenever possible, reach out to a named contact rather than a general inbox - it helps ensure a quicker, more personalized response. If you hit a bounce-back, let us know at
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.
At Stantec, we pride ourselves on our commitment to building communities. As an extension of that commitment, we believe that our nation is our community—and Veterans and their families are an important part of that community. We are committed to welcoming members of the Veteran’s and military communities into our workforce, and we are dedicated to growing our work for defense communities in Canada, the US, and abroad.
We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
We believe in the long-term success of military-connected individuals, and we hope you will join us in your next career move.