Role Responsibilities

Join Our Team as a Temporary Legal Assistant

Are you seeking an exciting opportunity to provide legal and administrative support for the prosecution of criminal and provincial offences? Do you excel in a fast-paced, collaborative work environment?

The Appeals and Specialized Prosecutions Office (ASO) of the Alberta Crown Prosecution Service (ACPS) is currently hiring for a Temporary Legal Assistant position in their Specialized Prosecutions Office located in Calgary.

If you are passionate about supporting the justice system and looking to contribute your skills to a dynamic team, we encourage you to apply!

As the successful candidate, you will:

• Facilitate pre-charge consultations and maintain contact with stakeholders.
• Manage witnesses, including scheduling interviews, coordinating travel arrangements, explaining the criminal process, and addressing questions or concerns.
• Liaise with internal and external stakeholders to ensure proper handling of criminal files.
• Organize, manage, and maintain Crown files.
• Maintain Crown Prosecutor diaries and the diarization system using Outlook.
• Vet, track, and maintain disclosure materials.
• Prepare and file complex legal documentation.
• Respond to and follow up on inquiries from the public, defense counsel, and the accused.
• Conduct legal research at the direction of Crown Prosecutors.
• Use the Justice Online Information Network (JOIN) and Prosecutor Information System Manager (PRISM) to verify charges, court dates, assigned prosecutors, locations, and subpoena witnesses.
• Create and complete various forms of correspondence.
• Perform specialized ad hoc administrative tasks as assigned.
• Assist other Legal Assistants as needed.

Role Responsibilities Continued

The ideal candidate will possess:

• A comprehensive understanding of the justice system and legal processes.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional oral and written communication skills.
• Strong problem-solving abilities and critical thinking skills.
• Outstanding organizational skills and attention to detail.
• The ability to work both independently and collaboratively as part of a team.
• A professional and respectful approach when working with stakeholders.
• The ability to thrive in a fast-paced environment, prioritize tasks, and meet tight deadlines.
• Strong knowledge of office procedures and experience using systems such as JOIN, PRISM, Microsoft Office, database programs, and Adobe Pro.

Why Join Us?

This position offers a unique opportunity to contribute to the criminal justice system while growing your skills in a dynamic and supportive environment. If you are motivated, resourceful, and ready to take on new challenges, we would love to hear from you!

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

To be successful in the role you will demonstrate the following competencies:

• Agility - Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments
• Drive for Results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
• Develop Self and Others - Desire to invest in the development of the long-term capability of self and others
• Build Collaborative Environments - Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Develop Networks - Proactively builds networks, connects and build trust in relationships with different stakeholders
• Systems Thinking - Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas.
• Creative Problem Solving - Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Two-year diploma in a related field such as a Legal Assistant, Paralegal or Criminology, plus a minimum of one year progressively responsible related experience working in a legal administrative role within an office setting.

Equivalencies considered:

Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience e.g related Diploma and minimum of 1 year related experience; related certificate and minimum of 2 years related experience; minimum of 3 years related experience
• 1 year of experience for 1 year of education e.g 1 year related experience and related Diploma; 2 years related experience and related certificate; minimum of 3 years related education.

Required

• Experience working with Microsoft Office (Word, Excel, Powerpoint,Outlook and Adobe).
• Experience working in a legal administrative role within an office environment

Assets

• Experience working with, JOIN, PRISM, Criminal eFile.
• Experience working in a legal environment specializing in Criminal law is preferred.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This opportunity is located in Calgary.

Hours of work per week: 36.25 hours/week, Monday to Friday.

In addition to your resume, please include a cover letter briefly outlining your criminal law experience (applications without the Cover Letter may not be considered).

Final candidates will be required to undergo a security screening.

There is one temporary positions available (tenure 12 months - 24 months).

This competition may be used to fill current and future vacancies across government at the same or lower classification.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

You may be exposed to highly sensitive and confidential information, which may be of a graphic nature that may have a strong emotional impact. Graphic material may include, but is not limited to, murder scenes and assault victim(s), autopsy photos, 911 audios and material relating to child exploitation investigations.

Links and information on what the GoA has to offer to prospective employees.

Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx

Public Service Pension Plan (PSPP) - https://www.pspp.ca

Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits

Professional learning and development - https://www.alberta.ca/professional-development-support-directive

Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca

Positive workplace culture and work-life balance.

Leadership and mentorship programs.