Program Coordinator

Location: Hybrid – Ottawa, Ontario (flexibility with this)
Language: Excellent written and spoken communication skills in English; French bilingualism preferred
Background Check Requirement: Required due to interaction with government and ceremonial partners

About the Opportunity

Step into a role that places you at the heart of Canada’s tradition of honours and recognition. As the Honours and Awards Program Coordinator and Assistant Registrar, you’ll oversee the administration and national coordination of a prestigious program that celebrates exceptional service to communities across Canada. Your work ensures the integrity and accuracy of honours processes while supporting senior volunteers, government partners, and ceremonial events that have national significance.

You’ll join a values-driven, non-profit environment where your attention to detail and professionalism make a real difference. Working closely with councils, national office teams, and ceremonial partners, you’ll help steward recognition programs that reflect Canada’s rich tradition of service and volunteerism. This is a role for someone who thrives on organization, enjoys collaborating with diverse stakeholders, and takes pride in meaningful, nationally visible work.

What’s in it for You

This role offers the opportunity to be part of a culture that celebrates both service and professional growth. You’ll gain exposure to national-level ceremonies, develop expertise in honours and awards administration, and work with colleagues who value mentorship, collaboration, and excellence. You’ll have the chance to contribute to high-profile events that matter to volunteers, government partners, and communities across the country, all while enjoying flexible work arrangements and a supportive team environment.

Your Responsibilities

• You’ll manage the full lifecycle of honours and awards, from nomination review to official recognition, maintaining accuracy and adherence to established criteria.

• You’ll plan and deliver the Annual Priory Investiture Ceremony and related events, coordinating invitations, seating, protocol, and official insignia distribution.

• You’ll liaise with national and international partners, government representatives, and local councils to ensure ceremonies and awards processes are conducted with dignity and precision.

• You’ll prepare materials for committee meetings, maintain records, and support governance and grievance processes with discretion and professionalism.

• You’ll respond to honours-related inquiries and act as a trusted point of contact for volunteers, staff, and external stakeholders.

Skills and Qualifications

• 5+ years of progressively responsible experience in administration, program coordination, or event delivery, ideally within a non-profit or charitable organization.

• Post-secondary degree in a related field from a recognized college or university.

• High-level experience planning and delivering executive or ceremonial events.

• Strong organizational skills and the ability to manage multiple projects with precision and minimal supervision.

• Exceptional written and verbal communication skills, with proficiency in both English and French preferred.

• Familiarity with honours systems, volunteer-led organizations, and national recognition protocols.

• Comfortable engaging with senior leaders, volunteers, and government partners in formal settings.

Note from the Hiring Manager

“We’re looking for someone who values accuracy, discretion, and professionalism, and who can bring warmth and presence to national ceremonies and recognition programs.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.