Role Responsibilities

As a Court Coordinator you are responsible for: 

Overall, through communication with a complex set of stakeholders, assess and evaluate court files to determine if protocol and legislative requirements have been complied with. If requirements have been met, coordinate the scheduling of hearings as required in an effective manner resulting in the efficient use of judicial and court time on a daily basis. Comply with any instructions or guidelines from the Judiciary and Court Management regarding acceptable practices for scheduling court files. 

• The position manages and maintains a structured scheduling system that ensures an equitable distribution of court time and resources.    
• Efficient and effective management and control of the civil/family/criminal court case load in accordance with various legislation, policies, procedures, and directions of the Court. 
• Booking various types of hearings as required.
• Monitor and analyze the scheduling system to ensure court time is utilized as efficiently as possible; this includes identifying issues and backlog of files, impacting lead times, and taking appropriate action in consultation with Court Management and the Judiciary
• Maintaining required statistics. 
• This position is solely responsible for creating, updating and maintaining calendars for various types of hearings under a broad range of legislation.
  
  

Liaison/Collaboration:

• Responsible for effective management of the interdependencies between the Judiciary, Court Administration, Crown Counsel, members of the Bar, Self-represented Litigants, Court Staff, as well as other Government Agencies and members of the public through the exercise of tact and diplomacy as necessary to accomplish the objectives of having each case proceed in a timely manner and as scheduled.
• Identify issues of concern and liaise with Court Management and the Judiciary as required to modify procedures as needed.
• This is a high-profile position encompassing effective communication, collaboration, confidentiality, and diplomacy when dealing with a broad client base.  
• Responsibility for the sharing of information between stakeholders is crucial and must be relayed in a concise and accurate manner.  A Court Coordinator must be aware of the importance of information shared by counsel and the Judiciary and further assess what information should be passed on in order to facilitate an efficient operation.  

Role Continue

Administrative:

• Organize and monitor court bookings and cancellations of various types of criminal, civil and family hearings and communicate this information to Court Management, the Judiciary and other Court Coordinators to ensure these bookings are accurately entered, updated and completed on the assignment schedule.  
• Ensure resource availability, including courtrooms, equipment, and technology and coordinate with counsel, parties, IT services, and court staff for the appearance of witness by remote attendance
• Confirm and communicate sittings booked, changed, or cancelled with counsel, legal assistant team, court administration, court staff, and any other participants. Follow up to confirm assigned dates are completed.  
• Update and maintain scheduling systems which indicates scheduled matters’ status that is accessed by court administration, staff and the Judiciary.
• Ensure timelines and legislative requirements are met.
• Support Court Administration by providing up to date information on all areas of Court Coordination.
  
  

Quasi-judicial and Delegated authorities:

The appointments are provided for in legislation and administration and designate the necessary authority to ensure the efficient and effective running of court operations. In addition, a number of quasi-judicial and decision-making functions that this position is responsible for can only be performed with these designations and certifications. This position has delegated authority to perform various legal functions which may include, but is not limited to, striking matters for lack of conformity to the Alberta Rules of Court, Notices to the Profession, Practice Notes and various other legislation and regulations.

Statistics:

• Identify areas in case management and courtroom utilization that require the attention of the Court Management and Leadership and offer suggestions to improve the use of the courtroom sittings and/or case flow.
• Responsible for the preparation of various scheduling and statistical reports and statistical returns relating to all facets of court operations 
• Compile, analyze and monitor any multifaceted data as directed.
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The successful candidate will demonstrate the following competencies:

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Two-year diploma in a related field plus five years progressively responsible related experience; or equivalent as described.

Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience

Directly related experience may include but is not limited to Case Management, Legal Assistant/Paralegal, Judicial Assistant, Court Clerk, and Dispute Resolution.

Assets will be considered as follows:

• Knowledge of the Court of Kings’ Bench processes for Civil and Criminal matters 
• Familiarity with Court of Kings’ Bench operations 
• Familiarity with legislation and regulations, such as the Alberta Rules of Court, Criminal Code as well as King’s Bench Notices to the Profession and Practice Notes 
• Working experience with the Judiciary and Court Administration
  
  

Candidates may be asked to do further testing.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

There is a permanent position in the Court of King's Bench, full-time, working Monday to Friday 8:15AM – 4:30PM, 36.25 hours a week. 

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 – June 25, 2009: Assistant (PT three 8 hrs shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Final candidates will be required to undergo a security screening.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service – https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs