JOB SUMMARY

The Procurement Branch manages the public procurement process to ensure competitive, fair and transparent acquisition of goods and services reflecting industry best practices to effectively meet the needs of the City's business lines.

In support of Supply Services’ objective to empower client departments by providing them with the tools, agreements, controls, and authority to effectively and efficiently manage their Service Areas, you are responsible for: identifying, planning, and implementing the processes to support the delegation of call-ups off of Standing Offers; developing business processes, related tools and training for departmental clients; providing guidance and assistance to client departments during complex and high-value call-up processes; assisting client departments through the renewal and renegotiation of existing standing offer contracts for the acquisition of goods, services and Construction; and working with client departments to manage contractor performance from date of award to contract completion. 

You also provide reports, respond to queries, and provide guidance and resolve issues from stakeholders on behalf of the City of Ottawa, Ottawa Police Services, and the Ottawa Public Library.

EDUCATION AND EXPERIENCE

Completion of 3 year university degree or community college diploma in business administration, public administration or a related field

Minimum of 2 years of related experience.

KNOWLEDGE

• Of all aspects of supply management, procurement, inventory and contract administration.
• Contract law, the laws of competitive bidding, recent legal decisions setting new precedent and evolving case law.
• Relevant legislation (City of Ottawa - Purchasing Bylaw, City of Ottawa - Procurement, Policies & Procedures Manual and Federal & Provincial Legislation, i.e. Trade Agreements).
• City government structure and responsibilities.
• SAP and Microsoft Office Suite.
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Negotiation and conflict resolution
• Analytical and Creative Thinking.
• Research
• Conflict Resolution.
• Ability to analyze problems and identify the appropriate solutions.
• Decisiveness.
• Effective Interactive Communication with all levels of staff, vendors and elected officials.
• Establish and maintain positive working relationships and promote a team environment.
• Evaluate services.
• Analyze procurement data and identify patterns.
• Provide superior verbal and written communication skills.
• Apply methods, conduct research, analyze results and propose recommendations.
• Provide organizational and time management skills
• Sound judgment.
• Effective interpersonal skills.
• Demonstrated initiative and creativity.
• Tact, discretion and persuasiveness.