Location: Westboro, Ottawa, ON (On-site, 5 days per week)
Language: English required, strong written and verbal communication
Duration: Short-term (4 days to start, possible extension or call-back)
Start Date: January 27, 2026
Hours of Work: 8:30 a.m. – 4:30 p.m., Monday to Friday
Background Check Requirement: Criminal check and references required
Dress Code: Business casual, no jeans

About the Opportunity

Step into a short-term, impactful role at a busy, people-focused organization in Ottawa. This position provides a welcoming and professional experience for every visitor, candidate, and employee, supporting the office with everything from front-desk reception to light administrative duties. You’ll play a key role in keeping the office running smoothly and ensuring daily operations are seamless.

As the first point of contact for guests and staff, you’ll be part of a friendly, supportive environment where your organizational skills and professional presence make a real difference. This role is ideal for someone who enjoys being welcoming, highly organized, and able to work independently.

What’s In It for You

You’ll gain exposure to office operations, employee onboarding, and event coordination in a professional, fast-paced setting. The organization offers a positive, collaborative environment and paid on-site parking. This is an excellent short-term opportunity to showcase your skills, build experience, and contribute to a team that values initiative and attention to detail.

Your Responsibilities

• You’ll manage the front desk, greeting guests, checking in candidates for interviews, and answering doors for deliveries.
• You’ll assist with kitchen and catering responsibilities, including stocking supplies and completing expense reports.
• You’ll help with basic onboarding tasks, such as shipping equipment or event supplies for new employees.
• You’ll support internal communications by helping with emails and light administrative work when needed.
• You’ll coordinate shipments, deliveries, and general office maintenance to ensure a smooth workplace experience.
• You’ll assist with on-site events and provide additional administrative support to internal teams as required.

• Minimum 1 year of experience in administrative support, reception, or customer-facing roles.
• Excellent communication skills; personable, professional, and welcoming.
• Comfortable working independently and taking initiative.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.
• Flexibility and adaptability in a dynamic, fast-paced environment.