Location: Vancouver, BC, Hybrid, 3 days on-site (Tuesday, Wednesday & Thursday)
Language: English, fluent written and verbal communication required
Duration: 2–3 month contract
Background Check Requirement: Yes, including background and reference checks

About the Opportunity

This temporary Senior Executive Assistant opportunity supports a senior executive who holds dual leadership responsibilities across data, analytics, and finance within a fast-paced public sector organization. You’ll act as a trusted partner, providing high-level executive and operational support while helping bring structure, clarity, and flow to a demanding calendar and portfolio.

Working closely with senior leaders, executive directors, and cross-functional teams, this role is ideal for someone who thrives in complexity, anticipates needs before they arise, and represents their executive with confidence and discretion. Your ability to balance executive support with project coordination will play a meaningful role in keeping priorities moving forward.

What’s in it for You

You’ll step into a visible and impactful role where your expertise truly matters. This is a collaborative, high-energy environment that values professionalism, adaptability, and thoughtful decision-making. You’ll gain exposure to senior leadership, contribute to meaningful initiatives, and work with a team that values trust, accountability, and positive energy.

Your Responsibilities

• You’ll manage a complex and fast-moving executive calendar, ensuring priorities are realistic, aligned, and well-coordinated.

• In this role, you’ll oversee domestic and international travel planning, including itineraries, logistics, and last-minute changes.

• You’ll act as a key point of contact for senior internal and external stakeholders, representing the executive with professionalism.

• You’ll support meetings end to end, including preparation, materials, minutes, and follow-ups.

• You’ll provide financial and administrative support, including expense management, invoicing, and budget tracking.

• You’ll coordinate projects and initiatives across a large and diverse business unit with multiple moving parts.

Skills and Qualifications

• 5+ years of Executive Assistant experience, including 3+ years supporting C-suite or senior executives.

• Proven experience managing complex calendars, travel, and executive priorities in fast-paced environments.

• Strong project coordination skills with the ability to juggle competing deadlines.

• Experience supporting finance-related functions, including budget tracking in tools such as SAP or Excel.

• Advanced proficiency with Outlook, virtual meeting platforms, and collaboration tools like Asana.

• Exceptional judgment, discretion, and confidence working with senior leadership.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.