Location: Downtown Toronto, On-site (5 days per week)
Language: Strong written and verbal communication skills in English
Duration: 3-month contract

About the Opportunity

This is a great opportunity to join a professional services environment where accuracy, trust, and teamwork are at the core of daily operations. As a Records Clerk, you’ll play a vital role in supporting the integrity and accessibility of client and firm records, helping ensure information is managed securely and efficiently.

Working closely with the Records team and internal stakeholders you’ll be part of a collaborative, detail-driven function that keeps the organization running smoothly. This role is well suited to someone who takes pride in organization, enjoys hands-on work, and values confidentiality in everything they do.

What’s In It for You

You’ll gain exposure to records management within a structured, fast-paced professional setting. This role offers the chance to build practical experience, strengthen your administrative skill set, and contribute to meaningful operational work. You’ll also benefit from working alongside a supportive team that values reliability, accuracy, and collaboration.

Your Responsibilities

• You’ll maintain strict confidentiality of all firm and client records, exercising discretion and sound judgment at all times.
• In this role, you’ll open, manage, and close client files, ensuring logs and tracking systems are accurate and up to date.
• You’ll perform precise data entry and update records management systems to reflect file movement and access.
• You’ll file, retrieve, scan, and upload documents in line with established departmental standards.
• You’ll coordinate the preparation of files for off-site storage and retrieve records from on-site and off-site locations as needed.
• You’ll respond promptly to internal file requests and inquiries by email and phone, supporting day-to-day operations.

Skills and Qualifications

• 1–2 years of administrative experience, with data entry experience considered an asset.
• Strong proficiency with Microsoft Office, including Excel, Outlook, Word, and Adobe, with the ability to learn new systems quickly.
• Experience with records or document management systems, Aderant experience is an asset.
• Exceptional attention to detail and a strong commitment to accuracy.
• Excellent organizational, time management, and prioritization skills.
• Proven ability to handle confidential information with professionalism and discretion.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.