Location: Toronto, ON (fully onsite)
Language: Strong written and spoken English required
Duration: 6-month contract (potential for extension or permanency)

About the Opportunity

Altis is delighted to partner with a provincial crown agency to recruit an Administrative Coordinator / Executive Assistant to support the VP, People, Culture & Strategic Policy. In this role, you’ll provide high-level administrative and project coordination support for confidential initiatives, helping bring key People & Culture programs to life. You’ll work closely with senior leadership, internal teams, and external partners to ensure the smooth execution of events, projects, and governance activities.

This role is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys taking ownership of initiatives from start to finish. You’ll contribute directly to the delivery of the organization’s People Plan, helping shape programs, manage logistics, and prepare materials that support strategic decision-making.

What’s In It for You

You’ll join a supportive, people-focused team that values professionalism, discretion, and innovation. This opportunity offers exposure to senior leaders, the chance to work on special projects, and a platform to grow your expertise in executive-level support within the public sector. 

Your Responsibilities

• You’ll partner with the VP, People, Culture & Strategic Policy to develop proposals and implement strategic initiatives.
• You’ll lead and coordinate special projects from initiation to completion, ensuring alignment with team goals.
• You’ll prepare high-quality briefing materials and PowerPoint presentations for the Board, Executive Leadership Committee, and governance committees.
• You’ll coordinate People & Culture programs and corporate events, including workshops, leadership retreats, and annual events.
• You’ll manage senior leaders’ calendars and organize meetings with logistics, materials, and confidential scheduling.
• You’ll maintain and manage sensitive documentation and correspondence in line with policies, legislation, and confidentiality requirements.
• You’ll provide general administrative support, including travel coordination and ad-hoc requests.

Skills and Qualifications

• 4+ years of administrative or project coordination experience; 5+ years executive-level experience in the public sector preferred.
• Undergraduate degree or diploma in Business Administration or related field, or equivalent experience.
• Advanced proficiency in Microsoft PowerPoint, Excel, and Word, with strong data presentation skills.
• Strong organizational, time management, and multitasking abilities to manage competing priorities.
• Excellent written and verbal communication skills, with professionalism at all organizational levels.
• High attention to detail, proactive problem-solving skills, and ability to work independently.
• Experience with public sector procurement processes is an asset.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.