Location: Toronto, ON, On-site (5 days per week)
Language: English, strong written and spoken communication required
Background Check Requirement: Employment, education, reference, criminal, and credit checks required

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About the Opportunity

This is a pivotal Executive Assistant opportunity supporting a senior leader within a global, fast-paced organization in the construction space. You will be the trusted partner managing complex priorities, safeguarding time, and ensuring seamless coordination across both local and international stakeholders.

Working at the heart of the Canadian head office, you will also collaborate with members of the executive leadership team, acting as a connector, problem-solver, and steady presence in a dynamic environment. This role is ideal for someone who sees themselves as part of the executive team, takes pride in ownership, and thrives on making things run better every day.

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What’s in it for You

You will join a people-first organization that values grit, collaboration, and authenticity. This is a senior, highly visible role with meaningful exposure to executive decision-making, global operations, and strategic initiatives. The organization offers strong benefits from day one, generous vacation, wellness support, and a culture that rewards accountability, professionalism, and trust.

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Your Responsibilities

• You’ll act as a true time gatekeeper, proactively managing a complex executive calendar across global time zones.

• In this role, you’ll coordinate domestic and international travel, expenses, and quarterly board meeting logistics.

• You’ll draft, proofread, and prepare high-quality correspondence, presentations, and briefing materials.

• You’ll manage confidential information with discretion, knowing when to communicate and when to hold back.

• You’ll serve as a central point of contact in the office, welcoming visitors and supporting executive meetings.

• You’ll mentor junior administrative staff and contribute to a strong, collaborative office culture.

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Skills and Qualifications

• 5+ years of progressive Executive Assistant or senior administrative experience supporting executives

• Proven experience supporting C-suite leaders in fast-paced, complex environments

• Exceptional judgment, discretion, and emotional intelligence

• Advanced proficiency with Outlook, Word, PowerPoint, and intermediate Excel

• Strong written communication, attention to detail, and organizational skills

• Experience in construction, engineering, or infrastructure environments is an asset

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Note from the Hiring Manager

“We’re looking for someone who truly understands how to partner with an executive, someone who can anticipate needs, protect time, and be confident enough to ask the right questions while keeping everything running smoothly.”

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Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.