• Location: Downtown Toronto, Hybrid, 2 days on-site
• Language: Advanced proficiency in English, written and spoken
• Background Check Requirement: Reference and background checks required

About the Opportunity

This is a unique opportunity to step into a trusted partner role within a growing professional services organization. As a Client Services Associate, you will work closely with a senior leader, acting as an extension of their office and supporting both executive priorities and the smooth operation of a dynamic advisory practice.

This role is ideal for someone who thrives in professional services environments and enjoys variety, responsibility, and impact. You will collaborate with internal team members, interact with clients, and contribute to initiatives that keep the practice running efficiently while supporting a positive, people-first culture.

What’s in it for You

You will join a close-knit, collaborative team that values professionalism, curiosity, and mutual respect. This organization offers meaningful exposure to senior leadership, opportunities to grow your skill set across executive support and practice operations, and a workplace that values balance, trust, and initiative.

Your Responsibilities

• You’ll act as a right-hand partner to a senior executive by managing calendars, meetings, priorities, and time-sensitive communications.
• In this role, you’ll draft correspondence, letters, and documents while maintaining strict confidentiality and professional judgment.
• You’ll support client onboarding by coordinating engagement documentation and maintaining accurate client and job records.
• You’ll oversee office administration, serving as a central point of coordination for internal operations and team needs.
• You’ll assist with billing, job setup, and financial documentation, supporting the firm’s accounting and automation tools.
• You’ll contribute to special projects, including due diligence initiatives, data room management, and report preparation.

Skills and Qualifications

• 5+ years of experience in an Executive Assistant, Office Manager, or Client Services role within professional services.
• Strong understanding of accounting, billing processes, and financial documentation.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills with a high degree of professionalism.
• Highly organized, detail-oriented, and responsive, with strong business judgment.

Note from the Hiring Manager

“We’re looking for someone who takes pride in being a true partner, someone who anticipates needs, brings ideas forward, and genuinely enjoys supporting both people and the business.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.