Location: Ottawa, ON (Hybrid –2-days onsite)
Language: Strong written and spoken English communication skills required
Duration: 11-week contract (possibility of extension)

About the Opportunity
We’re looking for an organized and proactive Administrative Coordinator to provide administrative and coordination support to a busy team in Ottawa in addition to supporting member and other stakeholders as needed. In this role, you’ll play a central part in ensuring smooth operations through scheduling, communications, and event coordination, helping the organization deliver on its mission effectively. 

This role is ideal for someone who enjoys balancing multiple priorities, keeping teams connected, and contributing to the seamless execution of meetings, events, and stakeholder communications.

What’s In It for You
You’ll be joining a team that values collaboration, accuracy, and professional growth. With support from senior staff, opportunities to engage with members and external stakeholders, and hands-on experience coordinating meetings and events, this role offers meaningful exposure to organizational operations.

Your Responsibilities

• You’ll schedule member and stakeholder meetings and maintain an up-to-date calendar of events.
• You’ll take meeting notes, prepare minutes, and ensure materials are distributed in advance.
• You’ll assist with setting up video calls and webinars to ensure smooth virtual engagements.
• You’ll participate in event organizing committee meetings and coordinate logistics, including rooms, catering, and audio-visual needs.
• You’ll send invitations, track RSVPs, and maintain committee membership lists.
• You’ll proofread business correspondence, manage electronic files, and handle direct calls and emails professionally.

Skills and Qualifications

• 3–5 years of experience in administrative assistant or coordinator roles.
• Strong organizational and time-management skills, with high attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with email, calendars, video conferencing platforms, and document management systems.
• Proficiency with Microsoft Office including Outlook, Word, Excel and PowerPoint.
• Ability to work independently while collaborating effectively with internal and external stakeholders.
• Professional demeanor with a strong customer service orientation.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.