Location: North York, Toronto
Language: English, professional proficiency required in both written and spoken communication
Duration: 1-year contract with potential for extension
Background Check Requirement: Criminal background check required

About the Opportunity

This is an exciting opportunity to join a respected organization within the broader public sector, supporting senior leadership in a fast-moving and high-impact environment. As an Executive Assistant, you will play a critical role in keeping day-to-day operations running smoothly while managing confidential information with discretion and care.

Working closely with executive-level stakeholders, you will act as a trusted partner, supporting communication, coordination, and organization across the division. This role is well suited for a seasoned administrative professional who thrives in a structured environment, enjoys being relied upon, and brings a proactive, solutions-focused mindset to their work.

What’s In It for You

You will join a professional and collaborative workplace that values reliability, accountability, and operational excellence. This role offers exposure to senior leadership, meaningful work within the public sector, and the opportunity to contribute to initiatives that have real impact. With a hybrid (4 days on-site) structure and a well-connected North York location, this opportunity supports both balance and accessibility.

Your Responsibilities

• You will coordinate complex calendars, meetings, and appointments, ensuring logistics, materials, and technology are in place.
• You will prepare briefing materials by sourcing files, organizing documentation, and supporting meeting readiness.
• You will create and format professional presentations, reports, and correspondence using Microsoft Office tools.
• You will manage incoming communications, responding or redirecting inquiries with professionalism and discretion.
• You will support division-wide initiatives, events, and internal engagement activities.
• You will maintain organized filing systems and ensure data integrity across records and documentation.

Skills and Qualifications

• 8+ years of progressive administrative experience, ideally supporting executives or senior leaders
• Proven experience in complex scheduling, document preparation, and confidential file management
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills with exceptional attention to detail
• Ability to work autonomously while collaborating effectively with diverse teams
• Experience in public sector or regulated environments is considered an asset

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.