Location: Toronto, Ontario – 5 days on-site
Language: Strong written and spoken English communication skills required
Background Check Requirement: Criminal background check required

About the Opportunity
This is an opportunity to step into a trusted Administrative Associate role supporting leadership within a well-established organization in the financial services sector. You’ll play a critical role in keeping leaders organized, informed, and prepared, ensuring their time is used effectively and their priorities are supported seamlessly.

Working closely with executives, internal partners, and external stakeholders, you’ll be at the centre of day-to-day operations and key initiatives. Your attention to detail, discretion, and ability to anticipate needs will directly contribute to the success of the team and the broader organization.

What’s in it for You
You’ll join a workplace that values professionalism, collaboration, and continuous learning. This role offers meaningful exposure to senior leadership, opportunities to sharpen your organizational and communication skills, and the chance to contribute to impactful projects. Expect a culture that values trust, accountability, and long-term growth.

Your Responsibilities

• You’ll manage the calendars of 4 senior leaders, proactively prioritizing and adjusting meetings as needed.

• You’ll coordinate travel logistics, prepare meeting spaces, and plan on-site and offsite events, including multi-day sessions.

• You’ll support daily operations by managing conference room bookings, alternate workspace arrangements, and office supply inventory.

• You’ll prepare for meetings by reviewing schedules, coordinating attendees, and organizing materials.

• You’ll handle phone and email correspondence with professionalism, maintaining distribution lists and accurate communication.

• You’ll process expense reports accurately and support special projects and departmental initiatives as required.

Skills and Qualifications

• 3+ years of experience in a Senior administrative role supporting leadership

• Exceptional organizational and time-management skills with the ability to manage competing priorities

• Strong written and verbal communication skills with a high level of professionalism

• Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint

• Ability to work independently and collaboratively in a fast-paced environment

• Sound judgment, discretion, and confidence when working with senior leaders and external partners

Note from the Hiring Manager
“We’re looking for someone who takes pride in being a trusted partner to leadership and thrives in a role where no two days are the same.”

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates