Marketing Assistant

Location: Ottawa, Ontario. On-site
Language: English, professional written and spoken communication required
Background Check Requirement: Criminal background check required

About the Opportunity

This entry-level Marketing Assistant role is a great fit for someone who thrives on organization, enjoys supporting others, and wants to build a long-term career at the intersection of marketing and administration. You will play a key role in keeping daily operations running smoothly while helping deliver a thoughtful, high-touch client experience.

Working within a professional financial services environment, you will collaborate closely with advisors and internal team members. Your attention to detail and proactive mindset will directly support client relationships, compliance standards, and marketing initiatives that help the organization grow and stay connected to its community.

What’s in it for You

You will join a collaborative, people-first workplace that values reliability, curiosity, and continuous improvement. This is an opportunity to gain exposure to marketing activities, client communications, and business operations within a respected professional services setting.

You will also benefit from mentorship, hands-on learning, and the chance to develop a broad skill set that supports long-term career growth. It is an environment that values trust, balance, and doing things the right way.

Your Responsibilities

• You’ll be the first point of contact, answering and directing phone calls, emails, and inquiries with professionalism and care.

• In this role, you’ll prepare client files, reports, and documentation to support meetings and follow-ups.

• You’ll maintain accurate client records through data entry and file management within a CRM system.

• You’ll coordinate calendars, schedule meetings, and manage appointment logistics for advisors.

• You’ll support compliance by ensuring documentation is complete, current, and confidential.

• You’ll assist with marketing and research activities, including event follow-ups, guest lists, competitor monitoring, and prospect research.

Skills and Qualifications

• 1+ year of experience in an administrative, marketing, or office support role.

• Strong organizational skills with exceptional attention to detail.

• Clear, professional written and verbal communication skills.

• Experience using a CRM system, Zoho CRM is an asset.

• Ability to handle sensitive information with discretion and integrity.

• Comfortable balancing multiple priorities in a fast-paced environment.

Note from the Hiring Manager

“We’re looking for someone who takes pride in keeping things organized, enjoys supporting a team, and is curious to learn more about marketing and client services. If you’re dependable and eager to grow, you’ll feel right at home here.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.