Our client is currently looking for an Administrtaive Assistant to noin their team for a 4 month contract.

Responsibilities

• Gather, organize, and manage information to support various projects and presentations.

• Assist in preparing a wide range of documents, including correspondence, reports, slide decks, executive briefs, financial summaries, business cases, manuals, travel claims, and purchase requisitions.

• Oversee calendar management by coordinating meetings, resolving scheduling conflicts, and ensuring efficient time allocation.

• Plan, coordinate, and support both internal and external meetings, including booking facilities and arranging travel logistics.

• Draft, distribute, and maintain meeting agendas and summaries of discussion.

• Provide front-line customer service and reception support, including monitoring and escalating emerging issues or trends in public inquiries.

• Carry out a variety of administrative duties, such as supporting budget tracking and managing expenditures for the division.

• Manage sensitive and confidential documents with discretion and professionalism.

• Support day-to-day office operations, including maintaining and ordering office supplies.
  
  

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Qualifications

• Proven administrative or executive support experience, with the ability to work independently and manage multiple priorities and deadlines.

• Experience with both physical and digital records management systems.

• Strong calendar management skills, ability to take minutes during meetings.

• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and SharePoint.

• Strong written and verbal communication skills, including experience writing, editing, and proofreading confidential documents and briefing materials.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.