Job Title: Information Management Coordinator (Microsoft 365 / SharePoint Online)

Location: Onsite – Carling Campus (Ottawa, ON)
Security Clearance: Secret
Term: Full-time contract (approx. 22 weeks)

Overview
We’re seeking an experienced Information Management Coordinator to support the revitalization and stabilization of a Microsoft 365 environment, with a focus on SharePoint Online and collaboration capabilities. You’ll work closely with an internal IM lead to assess the current environment, gather requirements, implement enhancements, and strengthen governance and adoption.

Key Responsibilities

• Assess SharePoint Online and Microsoft 365 configuration, performance, and architecture; document governance, site structures, permissions, and SOPs

• Lead stakeholder sessions to capture pain points and translate business needs into functional/technical designs

• Configure, develop, and test improved SharePoint sites, lists, libraries, workflows, and information architecture

• Support enhancement of Microsoft 365 features (including Power Platform) to improve business processes

• Assist with data cleanup/migration activities to stabilize and modernize the environment

• Contribute to an updated IM governance framework, training materials, and user adoption sessions

• Provide weekly status updates (brief, up to 30 minutes)

Mandatory Qualifications

• Certificate, diploma, or degree in Computer Science or a related field (recognized Canadian post-secondary institution)

• 5+ years (within the last 8) as a SharePoint Online Site Collection Administrator and/or IM role in a live Microsoft 365 environment (Modern Experience), including:

  • Information Architecture using Content Types, Site Columns, and Managed Metadata (Term Store)

  • Complex permissions management (inheritance + Microsoft 365 Groups)

• 5+ years (within the last 8) integrating SharePoint Online with Microsoft tools, including:

  • Power Automate and Power Apps (forms and workflow automation)

  • Microsoft 365 integration for document management and improved operational functionality

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.