Payroll & Benefits Coordinator – Hybrid (Ottawa, ON)

Introduction

We’re assisting our client, a non-profit organization in the Ottawa area, in their search for a Payroll & Benefits Coordinator to join their team on a 2-month contract. This role is ideal for a payroll professional with strong attention to detail, excellent communication skills, and the ability to step into a fast-paced environment with minimal ramp-up. The Payroll & Benefits Coordinator will be responsible for accurate and timely bi-weekly payroll processing, benefits administration, and payroll-related reporting for a multi-site, unionized non-profit organization.

 

Key Responsibilities

• Process full-cycle bi-weekly payroll for approximately 150 employees across hourly (unionized) and salaried groups.
• Interpret and reconcile payroll items related to the collective agreement (overtime, premiums, etc.).
• Respond to payroll inquiries from employees professionally and promptly.
• Maintain payroll records and confidential documentation.
• Complete payroll reconciliations
• Support year-end activities, including T4s, T4As, pension adjustments, and checklists.
• Monitor attendance and leave records as required.

 

Qualifications

Must-Haves

• 2–3 years of full-cycle payroll experience.
• Strong understanding of payroll fundamentals
• Ability to work accurately, independently, and handle confidential information.
• Experience with a payroll software (Dayforce HCM preferred)

 

Nice-to-Haves

• Dayforce HCM experience (highly preferred).
• Experience in a unionized environment.
• PCP designation (asset, not required).

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.