Our established client in Financial Services is seeking a full-time permanent Office Manager to join their team. This role offers a competitive salary, benefits, and the chance to join a well-respected organization! This is a hybrid position requiring 3 days a week on-site located in Downtown Toronto near Union Station.
Roles and Responsibilities
-Build relationships with internal teams to develop and implement operational processes and procedures
-Manage vendor and contractor relationships and supervise them while on-site
-Liaise with property management and oversee facilities, ensuring compliance
-Oversee maintenance and repair projects
-Inventory management
-Prepare reports, presentations, and other documentation as required
-Update and maintain the internal database
-Expense and budget management
-Manage ordering of office supplies, equipment, and appliances as needed
-Oversee security access and employee access cards
-Insurance policy coordination
-Coordinate travel arrangements for employees visiting from other locations
-Liaise with other office locations
-Oversee records management and document storage
-Support with meeting and event management
-Catering coordination
-Contract management
-Support with emergency repairs/maintenance
-Project management
-Other related tasks as required
Qualifications and Skills
-Must have a post-secondary degree
-Must have a minimum of 8 years of Office Manager experience
-Experience working in Financial Services/Professional Services is a strong asset
-Must have experience with Facilities Management
-Must be highly proficient in MS Office
-Experience working in SAP is a strong asset
-Must have excellent verbal and written communication skills
-Must be highly organized and detail-oriented
-Must be able to multi-task and prioritize in a fast-paced, deadline-driven environment
-Must have excellent time management and problem-solving skills
-Must be able to work well with individuals at all levels of an organization
-First Aid and CPR certification is strongly preferred
-Must have a strong sense of discretion and be able to manage confidential information
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
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Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.