Location: Toronto, ON (On-site)
Language: English, fluent in both written and spoken communication
Duration: 6-month contract with the potential for permanency

About the Opportunity

Altis Recruitment is partnering with a respected organization in the healthcare sector to recruit an experienced Administrative Assistant for a key contract opportunity in Toronto. This role is ideal for someone who thrives in a fast-paced, people-focused environment and enjoys being the organizational backbone behind senior leaders and important initiatives.

In this position, you’ll support four Administrative Directors, working closely with a collaborative administrative team to ensure day-to-day operations run smoothly. Your work will directly contribute to the success of healthcare programs and services that make a meaningful impact on the community.

What’s In It for You

You’ll join a professional, mission-driven workplace that values collaboration, reliability, and service excellence. This role offers exposure to senior leadership, involvement in cross-functional initiatives, and the opportunity to build experience within the healthcare sector. With the potential for permanency, it’s also a chance to grow your career while making a difference.

Your Responsibilities

• You’ll provide high-level administrative and operational support to four Administrative Directors, managing complex and busy calendars.
• In this role, you’ll coordinate meetings and appointments, prepare agendas, track action items, and take accurate meeting minutes.
• You’ll support the onboarding process for new staff, helping create a positive and organized start to their journey.
• You’ll respond to internal and external inquiries with professionalism, tact, and discretion.
• You’ll assist with general administrative tasks, including workflow coordination, initiative support, and event logistics.
• You’ll contribute to special projects as assigned, adapting to changing priorities with ease.
• You’ll organize and maintain filing systems, manage database entries, draft communications, and support daily office operations.

 

Skills and Qualifications

• 3+ years of administrative or secretarial experience supporting senior leadership.
• Post-secondary certificate, diploma, or bachelor’s degree in Office Administration or a related field.
• Experience in the healthcare or academic sector is considered an asset.
• Strong written and verbal communication skills, including preparing formal letters and mass communications.
• Advanced proficiency in Microsoft Office, particularly Outlook and Word.
• Exceptional customer service skills with outstanding attention to detail.
• Excellent interpersonal skills, including professionalism, discretion, and sound judgment.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.