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2526-261 - Administrative Assistant (OA15) - Pictou Campus

Nova Scotia Community College

Stellarton, NS

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    Save this job      2025-11-21

2526-261 - Administrative Assistant (OA15) - Pictou Campus

Nova Scotia Community College

Stellarton, NS
 
Salary: $47,189.45
 

What you'll do

Responsibilities

Reporting to the Manager, Administrative Services for the Eastern Region, you will:

  • Have an in-depth knowledge of the campus Business Office sufficient to develop recommendations, oversee assigned functions (e.g. accounts receivables, student financials, data entries, T2202s, invoicing, PCI Compliance, payables, purchasing, etc.)
  • Resolve non-routine administrative problems.
  • Oversee the day-to-day operational workflow of the Business Office ensuring smooth workflow and efficient functioning of assigned tasks.
  • Determine when problems require the attention of a higher-level manager and explain those problems and their impact and suggest possible solutions.
  • Complete payment processing, student loan processing, create payment plans, deferrals, sponsorship coordination, invoicing, withdrawal letters, outstanding balance collections, and respond to general student account queries as required.
  • Provide daily direction and guidance to administrative support staff by determining work methods and procedures, provide training, and monitor activities to ensure timely and effective operations.
  • You may serve as a member of a board/committees as a representative of the Business Office.

What you'll need

Qualifications

Qualifications and Occupational Experience:

  • The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration.

  • You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.

  • Experience within finance, accounting, and/or a student account environment would be considered an asset.

  • Experience with accounts payables/receivables would be considered an asset.

  • Demonstrated customer service experience with the ability to communicate effectively and courteously within a diverse environment.

  • Occupational experience using PeopleSoft Student, SAP or other account management software would be considered an asset.

  • You are comfortable using computer applications such as the Microsoft Office Suite, e-mail, and have a strong, demonstrable knowledge of Excel, SharePoint and Microsoft Office 365.

  • You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.

  • Experience training others would be considered an asset.

  • Experience in an educational environment supporting and/or providing services to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

  • You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.

  • You possess excellent interpersonal skills and are able to interact at all levels of an organization.

  • You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

  • Your superb team working skills enable you to contribute positively to a cohesive team environment. You are passionate about collaborating and cultivating an inclusive and positive work environment where people can grow and succeed.

  • Demonstrated organizational, planning, and time management skills with the ability to manage multiple priorities and projects, multi-task, and meet deadlines.

  • You have specific technical occupational knowledge and skill in account analysis and reconciliation, cash, and/or other records.

  • You are known for your problem solving, research and critical thinking skills and can work well independently.

  • You are a strong communicator.

  • You possess excellent coordination skills specifically related to organizing and prioritizing workloads for yourself or others.

  • You have proven records and information management skills and abilities with a focus on data accuracy and integrity, along with a drive to improve efficiencies.

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.

Apply Now

Operational Support

Administrative Assistant (OA15)

Pictou Campus

Stellarton, Nova Scotia

Business Office/Administrative Services Department

Continuing Full-time Position: Commencing approximately December 1, 2025

Application deadline is 11:59PM, November 6, 2025

Competition No. 2526-261

Salary range: $47,189.45 to $53,580.19 annually

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

 

Have questions or want to learn more about us? We would love to hear from you!

 

jaclynn.kelly@nscc.ca

 david.meister@nscc.ca

nikki.berrigan@nscc.ca

 

Whenever possible, reach out to a named contact rather than a general inbox  - it helps ensure a quicker, more personalized response. If you hit a bounce-back, let us know at

employment.Emploi@cfmws.com

 

About Nova Scotia Community College

Nova Scotia Community College is transforming our province. Through our network of 14 campuses, we provide Nova Scotians with inclusive and flexible access to education and the specialized, industry-driven training essential for today and tomorrow’s workforce.

We believe the future lies in the power of learning, which is why we care about the success of every student – in education, in career and in life. Our vision, mission, promise and values fill us with purpose, guide our work and drive us forward. We realize our vision and mission through our strategic plan, which focuses on the following key areas:

  • Student success
  • Community impact
  • Organizational excellence
  • Academic quality

We demonstrate our commitment to our values with leadership from Human Rights, Equity and Inclusion, our international partnerships and our sustainability practices.

Vision Transforming Nova Scotia one learner at a time.

Mission Building Nova Scotia's economy and quality of life through education and innovation.

Promise To empower those who strive to know more, do more, be more.

Values

  • Accessibility - We commit to opening pathways and providing equitable opportunities for students to engage fully in our programs and services.
  • Diversity - We are intentional in our efforts to build diversity as a core strength. We recognize diversity of knowledge, worldview and experience as an asset and a key driver of success in advancing innovation, creativity and excellence.
  • Employee success - We believe that engaged people make the difference in our environment of continuous learning. Teamwork and creativity are encouraged and innovation is expected to ensure the success of our students and our organization.
  • Inclusion - We are committed to creating a culture of genuine inclusion that is free from discrimination and harassment and where our students, employees and the communities we serve are treated with fairness, dignity and respect. 
  • Innovation - We believe there is always a better way. We find it by inspiring curiosity, openness and creativity in the pursuit of excellence.
  • Public accountability - We work with integrity in every area of the College and believe we must be fundamentally accountable for the public's trust in all that we do.
  • Safety - We're dedicated to ensuring the health and safety of our students and employees. We're committed to working collaboratively to foster a culture of safety and improving safety practices across the organization.
  • Student success - We empower students through applied learning, services and supports to propel them on their way to career success and fulfilment.
  • Sustainability - We commit to the continuous development of the social, economic, cultural and environmental sustainability of the College and our communities.

Jobs at NSCC We value Diversity and Inclusion The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

We offer:

  • Competitive salaries.
  • Comprehensive benefit plan that includes health, dental, vision, paramedical, life insurance and more.
  • Employee and family assistance program (EFAP) and other wellness and mental health supports.
  • A defined pension plan.
  • Option to make RRSP contributions using payroll deduction.
  • Preferred provider discounts such as home and auto as well as discounts as Lawton’s locations.
  • Campuses with athletic facilities, ample parking, daycares, cafeterias and accessible workplaces.
  • A FlexWork Policy offering options depending on your role.
  • Generous vacation entitlements, including paid time off between Christmas Day and New Year's Day.
  • Various leaves, including illness or injury, long-term disability, time off for life events such as bereavement, family illness and more.
  • Tuition waiver for eligible employees and immediate family taking NSCC courses.
  • Professional development workshops and other learning opportunities for all employees.
  • Free organizational learning to support and continue to grow your teaching skills: An Adult Education Foundations (certificate) program to hone your teaching and student support skills (required for new Faculty and Professional Support employees). Ongoing workshops and one-on-one support as well as peer collaboration through a Teaching Commons (for Faculty).