Job Title: Receptionist 
Location: Downtown Toronto 
Job Type: Full-time | One year contract

Our client, a leading professional services firm in the heart of Toronto, is seeking a Receptionist / Facilities Coordinator to serve as the welcoming face of their office and a key support for day-to-day facility operations. This role is perfect for a proactive, detail-oriented individual who thrives in a dynamic, client-facing environment.

This is a fully on-site position.

Key Responsibilities

• Welcome all visitors and manage guest sign-in procedures with professionalism and warmth.

• Prepare and maintain meeting rooms before and after use, including setting up furniture, replenishing snacks, and general clean-up.

• Support event logistics including catering setup and coordination.

• Manage incoming and outgoing mail, scan finance-related documents, and arrange courier services.

• Maintain and track temporary access badges.

• Respond to general office inquiries and liaise with building management for services such as lighting and accessibility support.

• Conduct daily walkthroughs to ensure office spaces are clean, well-stocked, and functioning properly.

• Restock kitchen supplies including snacks, coffee, and paper goods throughout the day.

• Empty and reload dishwashers; ensure kitchen areas are tidy and fully stocked.

• Oversee copy room supplies including paper, pens, and other stationery.

• Distribute snacks and fresh fruit to designated floors.

• Refill the client-facing mini fridge and manage coffee machine inventory and supply orders.

• Assist with setup for meetings and internal events as needed, including layout changes and catering logistics.

Qualifications and Requirements

• Prior experience in administration, office coordination, or facilities management.

• Excellent verbal and written communication skills.

• Ability to adapt quickly, problem-solve, and manage multiple tasks in a fast-paced environment.

• Strong sense of ownership, professionalism, and attention to detail.

• Comfortable working independently and collaboratively with various teams.

This is an exciting opportunity to contribute to a prestigious and fast-paced office environment where your organizational and interpersonal skills will be highly valued. If you are ready to take the next step in your career and enjoy being the go-to person for all things office-related, we encourage you to apply today.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.