Our client, a business law firm with offices across Canada, is looking for a Legal Administrative Assistant / Office Coordinator to join their Vancouver team. This is a great opportunity for someone who enjoys variety in their day—supporting lawyers with legal administration while also helping keep the office running smoothly. You’ll be part of a close-knit team that values collaboration, initiative, and a positive, professional attitude.

Responsibilities

• Prepare, edit, and format legal documents with accuracy and attention to detail.

• Track time entries, manage unbilled time and disbursements, and help with client invoicing and account follow-up.

• Support lawyers in staying organized and focused on client needs.

• Take the lead on office coordination—working with vendors, ordering supplies, and keeping things running smoothly behind the scenes.

• Be a friendly and reliable point of contact for client inquiries and requests.

• Assist with sending, receiving, and drafting documents (experience with DocuSign is a plus).

• Plan office lunches, events, and team-building activities that make the workplace enjoyable and engaging.

• Jump in to support the team with other administrative tasks as needed.

Qualifications

• Legal Administrative Assistant diploma or a university degree in a related field.

• Up to 5 years of experience in an administrative or legal support role.

• Organized, proactive, and able to juggle multiple priorities with ease.

• Comfortable working with technology and learning new software; experience with PC Law is an asset.

• A team player who enjoys helping others and contributing to a positive office environment.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.