Our client, a leading Intellectual Property law firm in Ottawa, is seeking a Legal Assistant/Law Clerk to join their team. This role will provide high-level support to legal professionals with busy practices, ensuring seamless operations and client service.

This role will be on-site for the first 3–6 months, after which it will transition to a hybrid model (3 days in office, 2 days work from home).

Responsibilities:

• Draft, edit, and proofread correspondence and legal documentation with accuracy and attention to detail.
• Provide administrative support during court proceedings, client meetings, and follow-up activities.
• Manage internal and external communications, including mail, email, telephone, and fax.
• Maintain and organize client files, including preparing files for closure and storage.
• Prepare and process accounts, invoices, and related documentation.
• Coordinate meetings, conference calls, and agendas.
• Arrange and book examinations for discovery and mediations, including coordination with Court Reporters and Mediators.
• File documents with the Federal Court and the Trademarks Office.
• Prepare courier packages and handle incoming/outgoing mail.

Qualifications: 

• Minimum 2-3+ years of experience as a legal assistant or law clerk, ideally in an IP or litigation setting.
• Post-secondary education in Office Administration (Legal), Law Clerk, or a related program preferred.
• Proficient using MS Office Suite; knowledge of NetDocuments is an asset.
• Strong verbal and written communication skills. 
• Strong attention to detail and discretion when handling confidential information.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.