Altis Recruitment is grateful to partner with an organization within the Broad Public Sector to support the recruitment an Executive Level Administrative Coordinator to provide high-level administrative support to two Directors. The successful candidate will be a reliable professional who can manage competing priorities, coordinate with diverse stakeholders, and act as a trusted partner to the directors.

Hours: 35/week working 8:30am - 4:30pm
Location: Fully on-site in Toronto with occasional site visits across GTA.
Contract role: Starting ASAP until October 15th, 2025. 

Key Responsibilities

• Provide executive-level administrative support to two Directors.

• Manage complex Outlook calendars, schedule meetings, and coordinate logistics.

• Prepare agendas, take minutes, and track follow-up items for director and board-related meetings.

• Liaise with internal and external stakeholders, including senior leadership, board members, political figures, councillors, and other agencies.

• Exercise political acuity, professionalism, and discretion when handling sensitive and confidential information.

• Draft correspondence, prepare reports, and support day-to-day communications on behalf of the directors.

• Prioritize and flag time-sensitive tasks, providing clear recommendations to directors.

• Coordinate occasional off-site meetings across GTA locations (rarely outside Vaughan area).

• Support directors with administrative requests related to HR systems (Ceridian Dayforce) such as vacation balances or timesheet checks.

• Ensure compliance with organizational policies, health & safety training, and code of conduct requirements.

Minimum Qualifications

• 5+ years of experience providing executive or director-level administrative support (public sector/government experience considered an asset).

• Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

• Strong organizational, time-management, and multitasking skills.

• Excellent verbal and written communication abilities.

• High level of discretion and professionalism in handling confidential information.

• Demonstrated ability to work independently and exercise sound judgment.

• Comfortable engaging with diverse and complex stakeholder groups.

• Valid Ontario driver’s license and access to a vehicle is an asset (willingness to travel required).
  

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.