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Administrative Assistant

Altis Recruitment

Richmond Hill, Ontario

Administrative Assistant

Altis Recruitment

Richmond Hill, Ontario
 
Salary: Information unavailable
 

Our client is seeking a detail-oriented Administrative Assistant to support their Sales and Rentals team. Reporting directly to the Vice-President of Operations, this individual will play a key role in managing administrative tasks and ensuring the smooth day-to-day operations of the business.


This is a full-time, on-site position based in Richmond Hill, ON.

What You’ll Do:

  • Generate sales quotes, sales orders, and purchase orders.
  • Prepare and manage rental agreements, while coordinate incoming rental requests.
  • Serve as the first point of contact for customers — answering incoming calls, voicemails, emails, and greeting visitors at reception.
  • Oversee office communications, including:
    • Sorting and distributing mail
    • Logging, copying, and forwarding cheques to the accounting team
    • Processing invoices 
  • Provide comprehensive administrative support across departments to ensure smooth daily operations.
  • Support the coordination of trade shows by booking booth space, arranging materials, and organizing travel and accommodations.
  • Enter and maintain employee expenses, orders, and related data in spreadsheets and accounting systems.
  • Verify invoice accuracy before forwarding to the accounting department for processing.
  • Confirm deliveries, follow up on invoices, and communicate with supplier as needed.
  • Record cheques received by mail into tracking spreadsheets or accounting system.
  • Assist with employee record keeping, including tracking vacation time and absences, and related HR documentation.
  • Order and maintain office supplies (e.g., stationery, cleaning supplies, paper products)

What You’ll Need:

  • College diploma in administration, marketing, or equivalent work experience in a related field.
  • Excellent customer service and communication skills (both written and verbal).
  • Strong organizational and multitasking abilities, with proven success in prioritizing tasks under tight deadlines.
  • High attention to detail and accuracy when working with spreadsheets and data entry.
  • Ability to collaborate effectively across departments to support both administrative and accounting functions.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with older versions of Excel is considered an asset.
  • Working knowledge of accounting principles and hands-on experience with accounting software such as Sage Business Vision, Accpac, QuickBooks, or similar platforms.
  • Bilingualism (English/French) is considered a strong asset.




We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

 

Have questions or want to learn more about us? We would love to hear from you!

 

militaryfamilies@altis.com

 

 

Whenever possible, reach out to a named contact rather than a general inbox  - it helps ensure a quicker, more personalized response. If you hit a bounce-back, let us know at

employment.Emploi@cfmws.com

 

 

 

About Altis Recruitment

Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.