The Administrative Assistant plays a vital role in supporting our clients in a high-energy, fast-paced department. This position requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities simultaneously. The Administrative Assistant coordinates complex schedules, handles confidential information with discretion, and ensures smooth communication across teams. Your adaptability and attention to detail are crucial for seamless task execution. This role contributes directly to the success of our client's initiatives. Candidates must be eligible to work in Canada.

This is a hybrid role based in Calgary, AB, requiring a combination of remote work and in-office presence.

Responsibilities:

• Answering and directing phone calls and managing guest experience at the front desk
• Coordination of calendars, meeting invites, and agendas
• Booking and setting up meeting rooms and facilitation of meals/refreshments
• Reviewing, understanding, and enforcing company policies
• Organizing and responsibly handling confidential information: HR, personal, business, finance
• Preparing briefing notes and taking meeting minutes as required
• Compiling, reviewing, and submitting expense reports
• Reviewing employee/direct report expenses for accuracy and adherence to company policies
• Performing other administrative tasks as required

Requirements:

• 2+ years of experience as an Administrative Assistant
• Comfortable speaking with guests and clients over the phone, and greeting/directing guests in-person at the office
• Experience using Microsoft 365 applications
• Strong understanding of calendar coordination, expectation setting, and time management
• A responsive, open, and clear communication style

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.