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Administrative Assistant

Altis Recruitment

Edmonton, Alberta

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    Save this job      2025-10-12

Administrative Assistant

Altis Recruitment

Edmonton, Alberta
 
Salary: From $18 to $25 per Hour
 
We’re seeking several Administrative Assistants in both permanent and short-term contract capacities to provide essential support to our clients in a dynamic and fast-paced environment. This role is ideal for someone who thrives on juggling multiple priorities, has a proactive mindset, and takes pride in keeping operations running smoothly.

As the Administrative Assistant, you’ll manage complex scheduling, handle sensitive information with the highest level of discretion, and act as a key point of contact for both internal teams and external guests. Your strong attention to detail and ability to anticipate needs will directly contribute to the success of our clients’ initiatives.
Candidates must be legally eligible to work in Canada.

Key Responsibilities:
  • Greet and assist visitors while ensuring a professional and welcoming front desk experience
  • Answer and direct incoming calls in a courteous and efficient manner
  • Coordinate calendars, organize meetings, and prepare agendas
  • Arrange meeting rooms, including setup and catering when needed
  • Support with the communication and enforcement of company policies
  • Maintain, organize, and safeguard confidential information related to HR, business, finance, and personnel matters
  • Prepare briefing materials and take accurate meeting minutes as required
  • Compile, review, and submit expense reports, ensuring compliance with company policies
  • Review employee expense submissions for accuracy and adherence to guidelines
  • Provide general administrative support to the team as required

Qualifications & Skills:
  • Minimum 2 years’ experience in an administrative or office support role
  • Comfortable interacting with clients and guests both over the phone and in person
  • Proficient with Microsoft 365 (Outlook, Word, Excel, Teams, etc.)
  • Strong skills in calendar management, prioritization, and time management
  • Clear, professional, and proactive communication style


We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

 

Have questions or want to learn more about us? We would love to hear from you!

 

militaryfamilies@altis.com

 

 

Whenever possible, reach out to a named contact rather than a general inbox  - it helps ensure a quicker, more personalized response. If you hit a bounce-back, let us know at

employment.Emploi@cfmws.com

 

 

 

About Altis Recruitment

Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.