Our established client, a Non-Profit/Association in Downtown Ottawa, is seeking a full-time permanent Bilingual Office Administrator to join their team. This role is a hybrid opportunity offering a competitive salary, immediate benefits, great work-life balance, and the chance to join a friendly team!
Roles and Responsibilities
- Update Outlook distribution and committee lists
- Reply to/or forward all incoming voicemail messages coming into main line, and forwarding incoming emails
- Responsible for the maintenance, programming and daily operation of the phone and voice mail systems
-Manage incoming and outgoing mail
-Maintain an inventory system of off-site storage materials and onsite promotional items
-Contact maintenance for immediate repairs and/or clean-ups when supervisor is out of office
- Provide support in updating the membership database
-Contact members from bounce-back emails to get correct information for member profile
-Prepare bulk mailings for various projects
-Maintain and update list of events in database
-Responsible for processing membership payments and conference registrations
-Responsible for processing credit card refunds
-Deposit cheque payments at bank, code invoices for accounting, and look after petty cash
-Prepare/send/receive all translations to/from the translator; record in translation log
-Scheduling and calendar management
-Prepare reports, documentation, presentations
-Other administrative tasks as required
Qualifications and Skills
-Must have completed a post-secondary degree or diploma
-Must be fluently bilingual (verbal and written) in French
-Must have 2 years of administrative experience
-Experience working in Non-Profit/Association/Member Services is a strong asset
-Must be highly organized and detail-oriented
-Must have excellent verbal and written communication skills
-Must be proficient in MS Office
-Must be able to work well with all levels of an organization
-Must be able to multi-task and prioritize in a fast-paced environment
-Must have good problem solving skills
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
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Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.