Our client in the public sector is seeking a Records Management Administrator for a short-term project. This role is focused on supporting two key initiatives:

1. Migrating case records from a legacy database into a new system (Microsoft Dynamics 365).

2. Conducting a departmental audit of files by creating clear timelines and summaries of case history from multiple information sources.

This role is well-suited for someone with strong administrative skills, attention to detail, and experience working with case management systems or document management platforms such as SharePoint.

Position Details

• Location & Work Model: Toronto, ON – hybrid 

• Pay Rate: $23.00/h

• Schedule/Hours: 35 hours per week, Monday to Friday 8:00 AM to 4:00 PM

• Contract Duration: 2 months, with possibility of extension

Key Responsibilities

• Support migration of approximately 600 case files from a legacy system scheduled to be decommissioned.

• Manually transfer and enter case information into the new system with accuracy and attention to detail.

• Review case files from multiple sources (databases, SharePoint, supporting records) and consolidate into clear, structured document packages.

• Prepare case timelines and summaries to provide investigators and managers with quick insights into file history.

• Ensure records are compliant with departmental standards for organization, naming, and accessibility.

• Provide regular updates on progress, flagging missing or unclear information as needed.

• Maintain confidentiality and handle sensitive case information appropriately.

Requirements

• Strong administrative background with experience handling high volumes of data.

• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new programs.

• Previous experience with SharePoint or similar electronic document management systems.

• Familiarity with case management systems (Dynamics 365 is an asset, but open to transferable systems).

• Strong attention to detail, accuracy, and organizational skills.

• Ability to synthesize information quickly into summaries and timelines.

• Comfortable working independently under deadlines.

• HR experience or exposure to human rights/case management environments is an asset.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.